Vassalboro Board of Selectmen
Minutes of the Meeting
October 19, 2017

Members Present: Rob Browne and Lauchlin Titus

Others Present: Mary Sabins, Mary Grow, John Melrose, and Steve Polley

1. Call to order – The meeting was called to order by Chairman Titus at 7:00 p.m.

2. Minutes – On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to accept the minutes of the 9/21/17 and 9/27/17 meetings as written.

3. Public Hearing – Chairman Titus called the public hearing on Automobile Graveyard/Junkyard and Hobbyist permits to order at 7:01 p.m. There being no public comment, the hearing was immediately closed. On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to approve the following permits as proposed by the Code Enforcement Officer:

Automobile Graveyard / Junkyard
a.) James Cogley 510 Main St.                Ron’s Parts Inc. Map 12 Lot 3
b.) Dale Clement             471 Taber Hill Rd.       Bondo’s Garage           Map 8  Lot 13
c.) Bill Pullen                  163 S. Stanley Hill Rd. Freddie’s Service Ctr.  Map 12 Lot 22
d.) Stanley Garnett         1616 N. Belfast Ave.   Garnett’s Motors          Map 9  Lot 90
e.) Olin Charette             1499 Riverside Dr.      Week’s Mills Garage    Map 2  Lot 86
f.) Voit Ritch                   Rt.3                      Autowerkes Map 9  Lot 105

Hobbyist
g.) Keith Lemieux           79 Priest Hill Rd.                                             Map 8  Lot 151
h.) James Jurdak             7 Baker Rd.                                                     Map 19 Lot 18
i.) Robert Dore               919 Church Hill Road                                      Map 1  Lot 174

4. Other – (taken out of agenda order) – Recreation Committee Member Steve Polley came to the meeting this evening to seek permission from the Board to purchase a storage container to put some of the recreation department equipment in for storage. Steve explained that since the used tractor and grooming equipment was purchased, it needs to be stored in the garage storage portion of the snack shed, and now they need additional storage space for the 21’ long soccer goals that used to be stored in the garage. Steve is requesting the use of the funds in the recreation department general donation account to purchase a 40’ storage container, which he estimates will cost $3,700 after in informal price survey he conducted from three separate vendors. The Town’s Procurement Policy requires a formal sealed bid process for items anticipated to cost $2,500 or more unless waived by the Selectmen. Given that Steve has already called three vendors to seek the best price, on a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to waive the formal bid requirements in the Procurement Policy and to allow Steve Polley and the Recreation Committee to use the Recreation Department’s general donation fund to purchase the needed storage container. Selectman Browne also encouraged Steve to seek the input of Public Works Director Gene Field as to the best location on the fields for the location of the new storage container.

5. Historical Society Lease – The Board reviewed draft #2 of the lease agreement for the Historical Society to renew the expired lease of the former East Vassalboro School, which included language concerning insurance coverage as requested by the Town’s insurance company. On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to approve the draft as presented, and to have Sabins forward the proposed lease to the Historical Society.

6. Banking proposal – Sabins explained the background on this subject matter for the audience in the room. The town had previously received an unsolicited offer for banking services from a bank with much higher interest rates than we are currently receiving from our present bank. Sabins shared the unsolicited proposal with the current bank and asked if they could match the interest rates. The current bank stated that they could match the proposal, but only if we agreed to move our investment portfolio to their affiliated investment firm. Upon discussion, both Selectmen expressed their discomfort and uncertainty with moving the current investment portfolio from the firm that has satisfactorily handled the investment work for many years now to an unknown investor. By consensus, the Board agreed to take no action on the proposal.

7. Reports – On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to accept the Road, Police, First Responder, and Financial reports as presented.

8. Treasurer’s Warrants – On a motion made by R. Browne, seconded by L. Titus, the Board voted unanimously to approve and sign warrants #31 and #32. It was noted that warrant numbers 25-30 were erroneously deleted by the bookkeeper while attempting to correct operational system code errors within the TRIO system; therefore, a gap in the warrant numbers will be evident this fiscal year.

9. Other1. Sabins read a request from Fire Department Treasurer Don Breton to use the proceeds from the sale of the old fire truck last year that was carried forward into this year to purchase a replacement base radio that is malfunctioning at the dispatch center. The Board unanimously approved this request on a motion made by R. Browne, seconded by L. Titus. 2. John Melrose and Selectman Rob Browne provided an update on the dissolution of AOS92 that was discussed at the School Board meeting they attended on 10/17/17. 3. Chairman Titus provided an update on the well-attended Sanitary District public hearing he attended on 10/17/17. 4. John Melrose stated that after Rob left the school board meeting the other night, the MEA test results were disclosed and they were impressive.

10. Adjourn – There being no further business to discuss, the meeting was adjourned at 7:55 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 11/16/17 with the following amendments: None.