Vassalboro Board of Selectmen
Minutes of the Meeting
May 2, 2018

Members Present: Rob Browne, Lauchlin Titus, and John Melrose

Others Present: Mary Sabins, Mary Grow, and Laura Jones

1. Call to order – The meeting was called to order by Chairman Titus at 6:30 p.m.

2. Minutes – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the minutes of the 4/19/18 meeting as written.

3. Conservation Commission Appointment – Returning resident Laura Jones, recently retired from a military career and returned to her hometown, expressed an interest in volunteering on the Town Conservation Commission. Her brother Steve Jones, has been a member on that Committee for several years. The Board talked with Laura briefly about her military career and experiences before a motion was made by J. Melrose, seconded by R. Browne, and voted unanimously by the Board to accept Laura Jones to a position on the Conservation Commission.

4. Other (taken out of agenda order) – Chairman Titus inquired of the other Board members if there was an interest in asking Sabins to perform research, and for the Board to discuss, the process to possibly reduce the number of members on the Budget Committee, and to establish a charge for the Committee. After discussion, it was agreed to revisit this issue in the upcoming summer or fall months for discussion.

5. Bulky waste hauling bid – The Board reviewed a spreadsheet summary of the five bids received as prepared by Sabins. Based on the recommendation of Sabins and Transfer Station George Hamar, and on a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to award the three-year contract to the low bidder named Central Maine Disposal for the following prices:

YEAR ONE: $125 hauling cost per trip with a tipping fee of $70.00 per ton.
YEAR TWO: $128.75 hauling cost per trip with a tipping fee of $70.00 per ton.
YEAR THREE: $132.61 hauling cost per trip with a tipping fee of $70.00 per ton.

6. Town Meeting Warrant – Sabins informed the Board that she had amended the article containing the County tax assessment amount with the new lower number on the most recent version of the warrant to be signed. The school budget funding articles were discussed, and the Board noted that the Budget Committee’s recommendation for the school budget differs from that of the School Committee in two articles by $50,000. J. Melrose questioned if the article to raise the local tax appropriation amount for the school budget should also reflect a $50K reduction. After discussion, it was decided not to change the warrant article at this juncture, but rather to make a mental note to amend the article at town meeting, if it appears the voters are leaning toward supporting the Budget Committee’s recommended reduction. R. Browne suggested a change in the heading of the outside agency article for clarification from “Amount Requested” to “Agency Request”. Sabins left the room to make the edit in this article and returned with the revised draft, after the other Board members supported this change. After discussion and on a motion made by R. Browne, seconded by J. Melrose, the Board voted unanimously to approve the Town Meeting Warrant as presented, and with the amendment made to the outside agency (Article 34) column labeling.

7. Ordinance Certification – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to sign the certification for the Building Permit Ordinance that will be presented for an enactment vote at the June 4, 2018 town meeting.

8. Reportsa. Road Report - On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the report as presented. b. Police Report - On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to accept the report as presented.

9. Treasurer’s Warrants – On a motion made by J. Melrose, seconded by R. Browne, the Board voted unanimously to approve warrants #71 and #72.

10. Other1. Receipt of a request from MMA for nominations to the Legislative Policy Committee was noted. No action taken. 2. The purchase of heating fuel for next year was discussed, and whether to pre-buy now or wait and hope the price drops. By consensus, the Board agreed they had no problem with pre-buying now at the proposed price of $2.37 per gallon. 3. Chairman Titus asked for an update on a personnel matter. Sabins reported the issue had been resolved.

11. Adjourn – There being no further business to discuss, the meeting was adjourned at 7:53 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 5/17/18 with the following amendments: None.