Vassalboro Board of Selectmen
Minutes of the Meeting
January 25, 2018

Members Present: Lauchlin Titus and John Melrose

Members Absent: Robert Browne

Others Present: Mary Sabins, Mary Grow, Holly Weidner, and Nate Gray

1. Call to order – The meeting was called to order by Chairman Titus at 6:34 p.m.

2. Minutes – On a motion made by J. Melrose, seconded by L. Titus, the Board voted unanimously to accept the minutes of the 1/11/18 meeting as written.

3. Solid Waste Transportation bid – The Board reviewed the spreadsheet summary of the five bids received. After discussion and on a motion made by J. Melrose, seconded by L. Titus, the Board voted unanimously to accept the bid from Bolster’s Rubbish Removal for $225 per trip to Fiberight and $200 per trip to Crossroads Landfill in Norridgewock.

4. Natanis Golf Course liquor license – Sabins stated that she had made a call to the State inspector and that he knew of no reason why the liquor license for Natanis should not be renewed. On a motion made by J. Melrose, seconded by L. Titus, the Board voted unanimously to approve renewal of the liquor license for Natanis Golf Course as presented. The Board signed the renewal form.

5. Alewife harvester contract – The most current alewife harvest contract with Ron Weeks expired at the end of the 2017 harvest season. DMR Biologist Nate Gray was present at the meeting and answered the Board’s questions about the market for selling alewife and the market price, as well as the price split between the harvester and the town. After discussion, the Board agreed to put the harvest work out to bid for a five year contract. Sabins will draft the bid specifications, which Nate Gray agreed to review, and then a final review by the Selectmen at the February 8th meeting before putting out to bid.

6. Other – (taken out of agenda order) – Holly Weidner stated that she had been approached by a Colby Student who was looking to host a public meeting on the subject of “What is Community?” She asked the Board to attend the meeting scheduled for Sunday, January 28 at 5-6:30 at the Town Office. Board members indicated they would try to attend.

7. Reportsa. Road Report - On a motion made by J. Melrose, seconded by L. Titus, the Board voted unanimously to accept the report as presented. b. First Responders’ Report - On a motion made by L. Titus, seconded by J. Melrose, the Board voted unanimously to accept the report as presented.

8. Treasurer’s Warrants – On a motion made by L. Titus, seconded by J. Melrose, the Board voted unanimously to approve warrants #49 and #50.

9. Other1. Sabins stated that Rob Lemire has requested approval to tap the maple trees in Union Cemetery this spring. On a motion made by L. Titus, seconded by J. Melrose, the Board voted to approve this request. 2. J. Melrose stated that he had spoken with CMP Representative Kevin Guimond about CMP’s response during the October windstorm. Kevin stated that he understood that improvement in response was needed. He has a meeting planned with MDOT on February 15th and would also be glad to meet with other departments if needed. It was suggested that a meeting with Kevin on a Kennebec County level where all towns in the County could participate might be beneficial. J. Melrose will call county EMA Director Sean Goodwin to make the suggestion. 3. The need for a generator to make an emergency shelter at Vassalboro Community School was also discussed. Sabins will investigate if any funding opportunities exist at the County level, while Chairman Titus stated that he will talk with the School Board chairman to see if there is an interest in obtaining a generator for the school. 4. J. Melrose asked about the status of the legal services needed to pursue recent land use violation cases. Sabins indicated that she and CEO Dolby had met with Attorney Stephen Langsdorf and Attorney Kristin Collins from Preti-Flaherty recently and made an agreement with them to handle the cases CEO Dolby has been dealing with. J. Melrose stated that he preferred we let Preti-Flaherty do three cases to gauge our level of satisfaction with their work, before making a permanent decision to change legal council.

10. Executive Session – On a motion made by L. Titus, seconded by J. Melrose, the Board voted at 7:40 p.m. to enter into an executive session to discuss an abatement request pursuant to 36 MRSA Section 841. The Board returned to open session at 7:56 p.m. On a motion made by J. Melrose, seconded by L. Titus, the Board voted unanimously to deny the abatement request made by case #18-01.

11. Adjourn – There being no further business to discuss, the meeting was adjourned at 8:10 p.m.

/mss

These minutes were read and accepted by the Board of Selectmen on 2/8/18 with the following amendments: None.