Board of Selectmen
Minutes of the Meeting
July 12, 2006
Rob Browne called the meeting to order at 7:05 p.m. In attendance were the following: Don Breton, Libby Mitchell, Eric Rowe, Richard Phippen and Mike Vashon.
The June 14th minutes were reviewed and approved as amended (vote on adjourning should be 3-0), Don/Libby 3-0.
The first item of business was the review of the bid for the fire truck. The town manager proceeded to indicate that four bids were sent and only two were submitted. K & T Fire Equipment of Island Falls, Maine and the other was Greenwood for an E-One truck. Greenwoods bid was $247,471 and K & T’s bid was $208,894 with a Sterling chassis and $221,324 with an International chassis. The Vassalboro Fire Department Board of Directors and officers reviewed both bids and also tried out South China’s new truck purchased from K & T and made a recommendation to purchase the truck from K & T, with some additional equipment. They recommended the Sterling chassis, although with a slightly larger engine 330 hp vs. the 300 and added a hydraulic generator and some 4 inch and 1 ¾ inch hose for a total price of $230,000, thereby saving the town $20,000 (town had approved the purchase of a fire truck up to $250,000). For comparative purposes the $247,471 would compare to $213,558 for the K & T bid and the additional $16,442 was for the hydraulic generator and the hose. A recommendation by Libby to approve the $230,000 for the purchase of the fire truck from K & T, it was seconded by Rob (Don abstained) approved 2-0.
The next item taken up was the bid on the Police cruiser. Dick Phippen talked with four dealers and only two submitted bids. The reason cited was, there is not much profit in police cruisers. The two bids submitted were Quirk Ford for $19,395.75 and Lee Chevrolet in Augusta for $18,965.05. Dick indicated that both had the same equipment needed. The difference stated was the profit made. Dick also indicated that the blue lights for the rear and front needed to be purchased separately and with installation would be close to the $20,000.00 approved at the town meeting. Libby made a motion to approve the Lee bid and to spend up to $20,000.00 for the cruiser; it was seconded by Don and approved 3-0.
There was no Warrant.
The selectmen then discussed the road report and one question on the problem with the backhoe, which was the alternator; it had to be taken to Brann’s for work. Backhoe is back in service. Don made a motion to accept the road report, seconded by Libby, and approved 3-0.
The Status Report was reviewed and the town manager indicated he was meeting with the D.E.P. and N.E. Organics for capping the CDD landfill Thursday morning. N. E. Organics made a proposal to provide material for the closure. This is the same company that provided material for the closure of the MSW landfill that was closed a number of years ago. The selectmen authorized the town manager based on the proposal of $1.50 per yard to proceed with N.E. Organics for the closure pending the meeting on Thursday. Motion by Libby/Don 3-0.
There was no update on Seaward Mills road for rip rap at this time.
Lease with the DOC, email from George Powell on Wednesday asking about the status on the proposed lease. Town manager indicated D.O.T. was repairing the canopy’s over two picnic tables and mowing the lawn. There was a complaint that the fence needed some attention. Town manager would visit the site over the weekend and be back in touch with D.O.C next week.
Town manager met with Steve Dyer on regional recycling and the grant has been approved for Oakland and construction of the building may commence in September. Manager will keep the selectmen informed as to the progress. Town manager also visited the Oakland transfer facility located on 100 acres. Libby asked that the town manager contact Ken-A-Set regarding the processing fee and profit margin.
The well for the town office has a new pump and the water has been chlorinated. Everything seems to be working fine.
The Web site is now under the direction of the town manager and Bob Picard has offered to assist in the reconstruction.
The Financial Report was reviewed and the town manager indicated both expenses and revenues were on schedule, approved Don/Libby 3-0.
Police Report was reviewed and approved, Don/Libby 3-0.
New Business: The remainder of the evening was spent on appointments for the following:
1. Michael Vashon appointed: Civil Defense Dir., Town Mgr, Treasurer, Tax Collector, Welfare Director.
2. Cathy St. Pierre appointed: Dep. Tax Collector, Town Clerk, Assist. Reg. of Voters, Dep.Welfare Dir.
3. James Schad appointed Deputy Tax Collector, Registrar of Voters, Deputy Town Clerk.
4. Angela Gordon appointed Assistant Registrar of Voters, Deputy Tax Collector, Assistant Town Clerk.
5. Richard Patridge appointed Assessor.
6. Eugene Field appointed Road Commissioner.
7. Elizabeth Fitzgerald appointed Code Enforcement Officer/Plumbing Inspector, Deputy Registrar of Voters. All of the above were appointed for a one year term.
8. Virginia Brackett appointed as a Planning Board member for a two year term.
9. George Gould appointed as a Planning Board member for a two year term.
10. Jay Nutting appointed as a Planning Board member for a two year term.
11. Mark Sellinger appointed as a Civil Constable for a one year term.
12. Robin Sellinger appointed as a Civil Constable for a one year term.
13. Richard Phippen appointed as Police Chief for a one year term.
14. Howard Morang appointed as the Animal Control officer for a one year term.
15. Justin Quimby appointed as an Assistant Animal Control Officer for a one year term.
16. The following were all appointed to a one year term on the Strategic Planning Committee:
Ginny Bdrackett, Michael Bourdon, Kathy Lees, Gary Coull, Elizabeth Reuthe, Ray Manocchio, Rick Denico, Sarah Luce, Robert Magda, Elizabeth Fitzgerald, Pam Schofner, Holly Weidner, John Reuthe
17. Russell Brown appointed for two year term on the Board of Appeals.
18. Peggy Cain appointed for a two year term on the Board of Appeals.
19. William Pulver appointed for a two year term on the Recreation Committee.
20. Danny Waceken appointed for a two year term on the Recreation Committee.
21. Theresa Pulver appointed for a two year term on the Recreation Committee.
There being no further business, a motion to adjourn the selectmen’s meeting at 9:22 p.m. Don/Libby, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
August 17, 2006
Rob Browne called the meeting to order at 7:01 p.m. In attendance were the following: Don Breton, Libby Mitchell, George Gould, David Fortin, Diane and Peter McDonald, Mary Grow and Mike Vashon.
The July 12th minutes were reviewed and approved, Libby/Don 3-0.
The Warrant was reviewed and approved, Don/Libby 3-0.
The Road Report was reviewed and approved, Don/Libby 3-0
The Status Report was reviewed and the town manager indicated the material from N.E. Organics should be arriving later this month. The town manager was hopeful to meet with Reb on the Seaward Mills Road next week. The town manager had met with the abutting land owner, Grace Ware regarding the fence, which was the responsibility of the D.O.T. The fence was installed by the D.O.T approximately 16 to 18 years ago, although it has never been maintained. The town manager contacted Doug Carlson from the D.O.T regarding the fence. I am awaiting call from Doug regarding the fence. There was a consensus to work with Oakland on future recycling, after the town manager indicated he did not receive any replies to two email sent to Tom Davis, director at Ken-A-Set.
The Web site is now under the direction of the town manager and Bob Picard is assisting in the reconstruction.
The Financial Report was reviewed and the town manager indicated both expenses and revenues were on schedule. The town manager indicated that the State revenue sharing, based on the state’s formula will have a shortfall of approximately $89,000. The town manager indicated that the state did not contact the municipalities until July of 2006 regarding their expected revenues, and then revised those numbers once again in August. Maine Revenue services had the information back in October and somehow the Treasurer’s office contacted the municipalities in July, well after the budgeting process and the town meeting. The town will attempt to make up this shortfall by controlling expenditures and calling residents on motor vehicle for excise collections. The financial report was approved Don/Libby 3-0.
Police Report was reviewed and approved, Don/Libby 3-0.
Old Business: The town manager indicated he had received an email from Joanne Austin, which was then forwarded to the selectmen, indicating that the town of China was not interested in ownership of the Vassalboro Dam. The town manager would continue to work with the KWD on a maintenance/operation agreement.
New Business: Libby asked if there were any grants on the horizon. The town manager indicated he had just applied for a grant through the D.O.C. for a fence and parking area for the route 3 rest area. The town had also received a grant for digitizing our maps.
A question was asked about designated flood areas in town. The only area currently mapped a flood zone was along the Kennebec river. Now that we have a Floodplain Management Ordinance in town the feds will be reviewing all water areas (China Lake – West Basin, Webber Pond, Three Mile Pond and Outlet stream) within the next three-five years to determine if any other areas should be designated a flood plain.
Three residents from Webber Pond, off the Dam Road, attended the meeting and asked some questions regarding the ownership of the bridge that crosses outlet stream. The town manager indicated that two nearby residents had done a considerable amount of research on that issue and he would contact them to see if they would share that information with them.
The town manager asked the selectmen for advice on the prioritization of calls from the town constable. The fire department has been responding to all 10-55’s (vehicle accidents) and in some cases they are there to direct traffic, rather than fire related issues. With fewer firefighters this puts a strain on the fire department. The town manager would meet with Dick Phippen and discuss the issue for possible resolve.
There being no further business, a motion to adjourn the selectmen’s meeting at 8:23 p.m. Don/Libby, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
August 30, 2006
Rob Browne called the meeting to order at 7:00 p.m. In attendance were the following: Don Breton, Libby Mitchell, George Gould, Sue Vashon, Betsy Fitzgerald, Bruce Fitzgerald, Dick Phippen, Ginny Brackett, Doug Phillips, Mary Grow and Mike Vashon.
Rob Browne diverted from the agenda to recognize Betsy Fitzgerald. The town manager recognized Betsy for her years of dedicated service and for mentoring him in his transition to town manager. She also assisted in the rewriting of several ordinances. The town presented Betsy with a plaque in recognition of her years of service.
The August 17th minutes were reviewed and approved, Don/Libby 3-0.
The Warrant was reviewed and approved, Don/Libby 3-0.
The Road Report was reviewed and approved, Don/Libby 3-0
The Status Report was reviewed and the town manager indicated that an application for capping the CDD landfill would be filed with the D.E.P. by weeks end and the permit itself is $1,256. The town manager was hopeful to meet with Reb on the Seaward Mills Road next week. The town manager had discussed the fence with Dave Bernhardt and that negotiations are ongoing. No update at this time regarding recycling with Oakland. The Web site is now under the direction of the town manager and Bob Picard is assisting in the reconstruction.
Old Business:
New Business: Betsy indicated that the town has issued 52 permits this year as compared to 32 in 2005. Libby asked why school enrollment is decreasing when housing is increasing. Betsy indicated about half of the new residents are couples with no children. Town manager indicated that many homeowners are home schooling also.
Don Breton asked if Gene could take a look at the culverts on the south end of Cemetery Street, they appear to be plugged again.
Libby suggested that we consider an advisory committee for the route 3 rest area. The town manager indicated that other than D.O.C. work and the fence, the town would not have that operational this year.
The town manager also indicated that the public works crew had dug a trench from the North Station to the site of the Food Station for a water source, eliminating the need for a separate well, thereby saving the Food Pantry the cost of a new well.
There being no further business, a motion to adjourn the selectmen’s meeting at 7:42 p.m. Don/Libby, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
September 13, 2006
Rob Browne called the public hearing to order at 7:01 p.m. In attendance were the following: Don Breton, Libby Mitchell, George Gould, Jim Heckman, Joe Clavette, Joanne Mathew, Olin Charette and significant other, Mary Grow and Mike Vashon.
The public hearing was opened to discuss the 12 junkyard applications for their annual renewal. The town manager indicated that Betsy Fitzgerald had inspected all the yards and found them to be in compliance. The only applicant in attendance was Olin Charette. Olin indicated that the front of his yard was basically in compliance and that he had equipment problems that kept him from moving more metal at this time. The public hearing was closed at 7:07. Don Breton made a motion to approve the list of junkyard applications as indicated in Betsy’s memo dated September 11, 2006, seconded by Libby, vote 3-0.
The August 30th minutes were reviewed and approved, Don/Libby 3-0.
The Warrant was reviewed and approved, Don/Libby 3-0.
The Road Report was reviewed and approved, Don/Libby 3-0
The Status Report was reviewed and the town manager indicated that an application for capping the CDD landfill had been filed with the D.E.P. on September 1, 2006. Now the town is waiting for the D.E.P approval. The town manager indicated he had met with Reb and all that was needed was some conservation mix on certain area of the bank in question. Gene should have that done in a week. Dave Bernhardt has agreed to fund the replacement of the fence at the route 3 rest area. No update at this time regarding recycling with Oakland. The Web site has been updated with many changes and the town manager along with Bob Picard will continue to work on it.
Old Business: The town manager discussed the letter he had received from John Devlin of the D.O.T., which is part of the RRI (rural road initiative) program. The D.O.T. has requested a letter signed by the selectmen stating they are on board, which is not a commitment, with the RRI program for the Oak Grove Road. The cost to the town is one third or approximately $200,000.00. The town manager indicated to the D.O.T. that we would do in-kind services for this amount. In-kind means possibly supplying the gravel, removing pavement, renting an excavator etc. to do the work. Libby made a motion approve this, seconded by Don, vote 3-0. The town manager circulated a revised letter for their signatures.
New Business: The town manager indicated he had received a request from Evelyn Dutil, who is a member of the Daughters of the American Revolution, to proclaim the week of September 17th through the 23rd as Constitution Week. The town manager distributed a copy of the Proclamation. Libby made a motion to so designate September 17th through the 23rd as Constitution Week, seconded by Don, vote 3-0.
Don Breton indicated that Gary Brown’s mother had passed away and suggested we send a donation as indicated in the newspaper. He made that in the form of a motion, seconded by Libby, vote 3-0. Town manager indicated he would send a check for $50.00.
There were three residents in attendance that raised some questions and were looking for some advice on the subdivision that Bread of Life was contemplating for the west end of the Oak Grove Road. Joe Clavette discussed the grade of the road and the land and how dangerous the curve and grade would be on traffic that entered or exited the subdivision. There were some comments as to who may occupy the dwellings such as sex offenders. The board indicated they had no control over whomever occupies these or any other premises in the town. The subject of the well and the state right of way also came up for a brief discussion. The selectmen indicated that the planning board was restricted to what was in the ordinance and any state laws or regulations.
Based on the discussion of this subdivision and others that the planning board had before them, Libby made a motion to fund some training for the planning board, seconded by Don, vote 3-0.
The town manager brought up the November schedule for selectmen’s meetings, since one fell Thanksgiving eve and the other was during the week of the town managers vacation, Rob also indicated he would not be available that week, the selectmen decided to hold just one meeting in November on the 15th.
The town manager also indicated that Bill Macomber had given his notice effective September 28, 2006. Bill indicated he was going back to driving truck and trailer.
The town manager also indicated that he had received five applications for the C.E.O. position and had interviewed one thus far. Betsy was continuing to work on Saturday’s to help the town out.
There being no further business, a motion to adjourn the selectmen’s meeting at 8:43 p.m. Don/Libby, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
September 27, 2006
Rob Browne called the meeting to order at 7:00 p.m. In attendance were the following: Don Breton, Kent London, Ross London, Mary Grow and Mike Vashon.
The September 13th minutes were reviewed and approved, Don/Rob 2-0.
The Warrant was reviewed and approved, Don/Rob 2-0.
The Road Report was reviewed and approved, Don/Rob 2-0
The Status Report was reviewed and the town manager indicated that an application for capping the CDD landfill had been filed with the D.E.P. on September 1, 2006. The town is waiting for the D.E.P approval. The conservation mix has been placed on the banks as indicated by Reb. Waiting for the D.O.T. to finalize the quote process on the fence. Oakland has not started construction of the recycling building at this time, although the process should begin soon. The Web site has been updated with many changes and the town manager along with Bob Picard will continue to work on it.
Old Business: The town manager has emailed the various committees and department heads for the October 11th meeting with the selectmen.
New Business: Kent London was present to discuss the latest proposal for repairing the roof on the historical society building (old East Vassalboro School building). Kent presented the selectmen with another quote for $27,825.00. The town manager indicated that even if the selectmen wanted to repair or replace the roof, the town has not authorized any expenditure. Kent asked what would happen if there was an emergency? The town manager indicated there was a provision for that, but not to the extent of these bids. There would have to be a special town meeting or we would have to wait for the next town meeting in June of 2007. Kent indicated they had the roof repaired and it is still leaking. Town manager asked what the price would be for architectural shingles rather than steel. Rob indicated that he would ask the contractor that is doing some work at Natanis for a quote.
Don asked the town manager to thank Bill (last day on Thursday) and Angie (last day on Friday) on behalf of the board.
There being no further business, a motion to adjourn the selectmen’s meeting at 7:40 p.m. Don/Rob, 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
October 11, 2006
Rob Browne called the public hearing to order at 7:00 p.m. In attendance were the following: Don Breton, Richard Phippen, Eric Rowe, George Gould, Bill Pulver, Ginny Brackett, Les Davis, Dan Burns, Cindy and Albert Ferland, Bill Browne, Lori Fowle, Sarah Luce, Libby Mitchell, Jim Mitchell and Libby’s sister (arrived at 7:50), Mary Grow and Mike Vashon.
The public hearing began at 7:00. The first item was the Liquor license for Daniel Burns’s d/b/a MacDaddy’s Pub. The town manager indicated that Les Davis was the owner of the property (formerly Nick & Lenora’s (and previously the Grand View Motel on route 3). The application appeared complete and there were no negative comments from public safety officials. Don Breton asked if there was another exit on the back of the building and Les confirmed there was. George Gould made a comment that he was in favor of this application. Rob then moved on to the other public hearing on General Assistance Appendixes. The town manager indicated the appendixes received from MMA also included a comparison in red for the previous year. The changes each year are minor, although they must be adopted annually. There were no other public comments for or against the general assistance appendixes. The public hearings were closed at 7:07.
The September 27th minutes were reviewed and approved, Don/Rob 2-0.
Don Breton made a motion to approve the liquor license for Daniel Burns, approved Don/Rob 2-0.
Don Breton made a motion to approve the General Assistance Appendixes, approved Don/Rob 2-0.
The Warrant was reviewed and approved, Don/Rob 2-0.
The Road Report was reviewed and approved, Don/Rob 2-0.
The Status Report was reviewed and the town manager indicated that an application for capping the CDD landfill had been filed with the D.E.P. on September 1, 2006. The town is waiting for the D.E.P approval. The D.O.T. is in the process of finalizing the quote process on the fence. Oakland has not started construction of the recycling building at this time, although the process should begin soon. Recreation reflects expenditures to date with balance remaining.
Old Business:
New Business: The remainder of the meeting, which commenced at 7:33, was centered on the effects of services in the town of Vassalboro. Rob Browne asked various chairpersons and department heads to highlight the effects in their respective areas. Bill Pulver, director of the recreation committee, indicated that many of the committee members who got involved when their children were in elementary school now have teenagers and are ready to move on. Libby indicated that all you need to do is live forever, we can’t afford for you to get to old to do your jobs. Bill indicated the plan for the ball field also envisioned a walking trail around the 40 acre property. Eric Rowe indicated that the average age of current firefighters is 45 and very few young people are willing to take the 150 hour of classroom time needed to become a firefighter. A firefighter today responds to fires, traffic accidents, and directs traffic around accidents and various other calls. Firefighters are paid a stipend of $5.00 for each call regardless of whether its one hour or six hours. The town manager indicated that firefighters respond to all 10-55’s (vehicle accidents) and this has put some stress on firefighters at times. Is there an alternative? It appears KSO and the State Police are both short handed. No resolve at this time. Virginia Brackett, chairwoman of the Planning Board pointed out that the strategic plan will be before the Vassalboro voters on November 7 after approximately one and half years of work. In that plan there are other ways residents can assist the town. Ginny also had some comments/questions on the impact of subdivisions on the town, relating to land use issues, storm water issues, and how can the town forecast impact of subdivisions. Ginny also indicated that although they only meet once a month their meetings generally go to 10:30 or 11:00 each meeting night. Ginny also indicated that the town needs a full time C.E.O. Lori Fowle indicated that the school enrollment is at 499-510 and that the school can absorb new subdivisions at this time. Don Breton asked if there were any major capital projects on the horizon? Lori indicated that windows are still an issue, the bleachers in the gym need some serious attention after a student received a large splinter from one of the seats. The boiler issue was addressed by insurance. There are no regional or union issues at this time. Dick Phippen indicated that as a part time law enforcement officer the town has been able to handle most issues, although crime seems to be on the increase. Kennebec Sheriffs Office (KSO) and the State Police share the rotation of coverage every two weeks and that has been adequate. Dick does not think there is a need, at this time, to increase coverage, which would be an additional expense to the town. Cindy Ferland, director of the Vassalboro Food Pantry, indicated that there has not been a large increase in the need for food at this time, although the new Food Pantry building will save some time and afford, since it will be all on one floor. Cindy asked if Vassalboro has a Neighborhood Watch program. Dick said he would look into the program. Gene Field, Road Commissioner, for the town indicated that if subdivisions continue to increase and the town accepts these roads, that at some point he envisions the addition of another driver and truck. Gene also indicated that it is difficult to keep brush from road side when he does other projects like the ball field and the food pantry. The town manager indicated he would have the Strategic Plan on the town’s web site by weeks end.
There being no further business, a motion to adjourn the selectmen’s meeting at 9:13 p.m. Don/Libby, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
October 25, 2006
Rob Browne called the meeting to order at 7:00 p.m. In attendance were the following: Don Breton, Libby Mitchell, George Gould, Mary Grow and Mike Vashon.
The October 11th minutes were reviewed and approved, Don/Libby 3-0.
The Warrant was reviewed and approved, Don/Libby 3-0.
The Road Report was reviewed and approved, Don/Libby 3-0.
The Status Report was reviewed and the town manager indicated that an application for capping the CDD landfill had been filed with the D.E.P. on September 1, 2006. The town is waiting for the D.E.P approval. The D.O.T. is in the process of finalizing the quote process on the fence. Oakland has not started construction of the recycling building at this time, although the process should begin soon. Recreation reflects expenditures to date with balance remaining.
Old Business:
New Business: The town manager indicated that Vassalboro would be using the same voting machine it’s had for years. Although after June of 2007 LHS, the company that currently services our Opteck III will no longer support that machine. The town will be required to purchase another machine. Jim Schad, Vassalboro’s registrar, will be contacting other towns to see what they have and how they work. The state will also assist towns with bulk purchases of a particular machine. Town manager met with registrar in Waterville and they are looking to purchase machines through the state. Vassalboro will research and make a decision some time next year. Town Manager indicated the selectmen do not want to know the cost at this time. Vashon reported that Paul Mitnik was hired as the part-time code enforcement officer. Dave Proulx has been promoted as transfer station manager, after Bill Macomber left to go back to trucking. In addition, George Hamar was hired as an attendant to work for Dave Proulx. George was a volunteer for many months and was doing a good job. Work has started in capping the landfill. The public works crew will be doing the work and overseen by C.E.S. and engineering firm out of Brewer. They assisted the town on the previous closure. On Monday, October 30 the D.O.T. will be closing that portion of the Webber Pond Road where it intersects with 201 to Hannaford Hill Road. The road will be closed for the week to replace a culvert. Signs will direct traffic to the Stevens Road then to the Churchill Road back to Hannaford Hill Road. The town will help to notify various agencies such as the School, KSO, State Police and Delta. The fire department has been notified. Dick Partridge has completed the assessment of the Maine Criminal Justice Academy. Although this is a non profit and non taxable our assessment records should be updated for all non profits.
There being no further business, a motion to adjourn the selectmen’s meeting at 9:13 p.m. Don/Libby, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
November 15, 2006
Rob Browne called the meeting to order at 7:01 p.m. In attendance were the following: Libby Mitchell, George Gould, Don Robbins, Mary Grow and Mike Vashon.
The October 25th minutes were reviewed and approved, Libby/Rob 2-0.
The Warrant was reviewed and approved, Libby/Rob 2-0.
The Road Report was reviewed and approved, Libby/Rob 2-0.
The Status Report was reviewed and the town manager indicated the public works department had spent a considerable amount of time sloping the landfill in preparation for capping. Dennis Curran from the firm C.E.S. has been overseeing the project and is pleased with the results thus far. An update on the route 3 rest area; Tim Baird from Newport Fence has received the purchase order for the fence from the D.O.T. and indicated he will attempt to install the fence after Thanksgiving, weather permitting. Recycling with the town of Oakland; Steve Dyer indicated the building will not be erected until March or April of 2007. Recreation balance as reflected on report. Fence and backstop have been installed on the fourth ball field, working on all purpose field as weather permits.
Old Business:
New Business: Town manager had distributed a letter from Dan L’Heureux, town manager of China, which requested the town of Vassalboro and the Kennebec Water District to join China in asking the BEP to modify the Order to accommodate the water management to optimize flushing after fall destratification. After a brief discussion, Libby asked the town manager to obtain from the town of China their rationale for the proposal and a copy of the BEP order. Town manager would report back to the selectmen at the next meeting. Don Robbins, Vassalboro’s representative on the Board of Trustees for the Kennebec Water District spoke briefly on the KWD request for a 19.65% rate hike and that no managers from the seven communities were present during the public hearing. The town manager indicated this would have an approximate $3,000.00 impact for the town, in regards to fire hydrants. It was requested that the town manager send a letter requesting a delay for budgeting purposes. Libby also asked how the rates with this increase would compare with other communities. Don Robbins indicated that KWD would be in the middle to upper two thirds of the scale.
There being no further business, a motion to adjourn the selectmen’s meeting at 9:13 p.m. Libby/Rob, 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
December 6, 2006
Rob Browne called the meeting to order at 7:02 p.m. In attendance were the following: Libby Mitchell, Don Breton, George Gould, Mary Grow and Mike Vashon.
The November 15th minutes were reviewed and approved with change, Libby/Rob 2-0.
The Warrant was reviewed and approved, Don/Libby 3-0.
The Road Report was reviewed and approved, Don/Libby 3-0.
The Status Report was reviewed and the town manager indicated because of weather conditions, frost, and rain and now snow the remainder of the capping of the landfill would be delayed until May or June of 2007. The remainder of the project is expected to take approximately two weeks. A question was asked regarding the expenses to date as compared to budget and the town manager indicated that not all expenses have been submitted, although an estimate should be available sometime in January. An update on the route 3 rest area; Tim Baird from Newport Fence has completed the installation of the fence on the west side. The lease with the D.O.C. has three or four cosmetic changes (dates and the word bathing). The town manager will discuss with George Powell and report back for the next meeting. Recycling with the town of Oakland is deferred until March or April of next year, because of weather for construction. Recreation balance as reflected on report.
The police report was reviewed and approved, Don/Libby 3-0.
The financial report was reviewed and the town manager indicated that excise revenue is now slightly ahead of last year, same time period. Other revenue accounts, except state revenue sharing, are somewhat on target at this time. Expenses seem to be in line. Motion to accept report, Don/Libby 3-0.
Libby asked that I send her and Bill Browne an email on the State Revenue Sharing shortfall and how the formula is calculated. Also document that the information was not available until after budgeting and town meeting. In addition, Libby asked the town manager to forward a request to her regarding funding/bond for the removal of the material in the Quarry off route 201.
Old Business: Review of Lease with D.O.C. was discussed with the status report.
The town manager had distributed various information to the selectmen regarding a request from the town of China to join them in asking the BEP to modify the Order to accommodate the water management to optimize flushing after fall destratification. In addition, the town manager also distributed at this meeting an email from Dana Murch of the D.E.P. that suggested that the town of China contact the water quality staff at the D.E.P. for any input on what benefit, if any, an accelerated drawdown would have on water quality in China Lake. Also, in the email Dana indicated that the town of China is not one of the five entities that can petition the D.E.P. for a hearing. The email does designate those that can, one of which is the town of Vassalboro. The selectmen agreed that the board and town manager are not experts in water quality. The town manager was instructed to contact the town of China and indicate that Vassalboro will take no further action until the town of China has a recommendation from the state water quality experts.
Libby Mitchell asked to be excused, time 8:20.
New Business: The selectmen began an initial review of the recommendations of the Strategic Plan. The town manager indicated there were approximately 68 recommendations. The process began with some of those that had already been implemented. Future meetings will review other recommendations.
The town manager indicated that the Vassalboro Fire Department had received another grant for a vehicle that would replace a 1969 Jeep that was currently out of service and returned to the state and the 1983 cube van truck that had 192,000 miles and was rusting badly.
The chairman, Rob Browne, asked how the new drivers were doing. The town manager indicated that all three had Class A license and had driven over the road tractor trailer trucks and had just recently completed training with other local communities.
There being no further business, a motion to adjourn the selectmen’s meeting at 8:57 p.m. Don/Rob, 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
December 20, 2006
Rob Browne called the meeting to order at 7:01 p.m. In attendance were the following: Libby Mitchell, Don Breton, Mary Grow and Mike Vashon.
The December 6th minutes were reviewed and approved, Don/Libby 3-0.
The Warrant was reviewed and approved, Don/Libby 3-0.
The Road Report was reviewed and approved. Don questioned the status of the ramp at the transfer station. Town Manager indicated that was used by J.D. Raymond when they used the town loader to load chips. The last two years J.R. Russell brought their loader. The large cement blocks would be used to shore-up the dirt wall, where the town created another pad. Don/Libby 3-0.
The Status Report was reviewed and the capping of the landfill is on hold until May or June. The lease was revised with the cosmetic changes (dates and the work swimming) have been made. A motion was made by Don Breton to sign the lease, Don/Libby 3-0. Libby also recommended creating an advisory committee to help plan uses of the property and a name for the recreation area. Recycling with the town of Oakland is deferred until March or April of next year, because of weather for construction. Recreation, balance of proceeds of town owned property as reflected on report.
Old Business:
New Business: The town manager had distributed a copy of the contract with RJD Appraisal of Pittsfield to do the revaluation of the town. The project is expected to begin in early February at a cost of $60,000. A motion was made by Don Breton to approve the contract, Don/Libby 3-0.
Rob suggested they delay further discussions on the strategic plan to another meeting.
There being no further business, a motion to adjourn the selectmen’s meeting at 7:57 p.m. Don/Libby, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
January 3, 2007
Rob Browne called the meeting to order at 7:01 p.m. In attendance were the following: Don Breton, Mary Grow, George Gould and Mike Vashon.
The December 17th minutes were reviewed and approved, Don/Rob 2-0.
The Warrant was reviewed and approved, Don/Rob 2-0.
The Road Report was reviewed and approved. Don/Rob 2-0.
The Status Report was reviewed and the capping of the landfill is on hold until May or June. The Lease with D.O.C. has been signed. Recycling with the town of Oakland is deferred until March or April of next year, because of weather for construction. Recreation, balance of proceeds of town owned property as reflected on report.
Old Business: Don suggested the town manager create a spreadsheet of the recommendations from the Strategic Plan in chronological sequence.
New Business: The town manager suggested the appointment of Josh Mooers as the alternate ACO. The town manager had a copy of his resume and read his background. Motion by Don seconded by Rob to appoint Josh as the alternate ACO.
Rob suggested we invite Lori Fowle, chairwoman of the Vassalboro school board to the January 17th selectmen meeting. There may be a shortfall in the education budget.
Don Breton also asked if there was a policy on installing street lights in Vassalboro. The town manager was not aware of any; although he would do some research.
Don requested the town manager comment on achieving his goals for 05-06 for his annual evaluation.
George Gould made a pitch for the bandstand, and indicated without any documentation that the cost would be in the vicinity of $15,000 to $20,000. Indicated the size to be approximately 30’ x 60’ with a cement pad and tables and a room on one end for storage and that could be locked up. George also asked about the funds left in the CDBG account.
There being no further business, a motion to adjourn the selectmen’s meeting at 8:07 p.m. Don/Rob, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
January 17, 2007
Rob Browne called the meeting to order at 7:03 p.m. In attendance were the following: Don Breton, Libby Mitchell, Lori Fowle, Mary Grow, Mike McQuarrie and Mike Vashon.
The January 3rd minutes were reviewed and approved, Don/Rob 2-0.
The Warrant was reviewed and approved, Libby/Don 3-0.
The Road Report was reviewed and approved. Don/Libby 3-0.
The Status Report was reviewed and the capping of the landfill is on hold until May or June. Recycling with the town of Oakland is deferred until March or April of next year. Recreation, balance of proceeds of town owned property as reflected on report.
Old Business:
New Business: Lori Fowle met with the selectmen for an update on the possibility of a shortfall in expected DHS income. The shortfall is not as large as originally thought; Lori indicated the shortfall hopefully would be offset with expenditure reductions. Lori also indicated there was a rumor in town dating back to last fall that beginning this year no more Vassalboro students would attend Erskine Academy. The selectmen and assistant headmaster, Mike McQuarrie indicated there was no truth to those rumors. Libby then proceeded to state that there were five or six school reorganization bills pending. Libby also indicated that during the week of February 5, 2007 the Legislature’s Education Committee will be holding hearings at the Augusta Civic Center on all plans and these hearings are open to the public. Lori then expressed her personal opinion that consolidation is timely, but the governor’s plan for only 26 superintendents may be extreme. Lori also indicated she was concerned about preserving the rights of Vassalboro students attending any high school of their choice. One of Lori concerns was, if a mega district was created with either Augusta or Waterville; she didn’t think either would allow students to go outside the district. The assistant headmaster from Erskine, Mike McQuarrie, asked Libby how private high schools such as Erskine fit into the various reorganization plans. Libby stated they were given little consideration since they serve a minority of state students.
Selectmen at the recommendation of the town manager, appointed Paul Mitnik as the town’s LPI (licensed plumbing inspector) in addition to his current position of CEO. The town manager indicated that Paul had passed two of the four classes necessary and the Department of Health and Human Services was working with Paul on the inspections.
The selectmen continued discussions on implementing the strategic plan. All of the recommendations were printed in chronological sequence. The review encompassed the annual and on going recommendations and those that have been completed.
The selectmen discussed the January 31 meeting and decided to cancel that meeting making the next meeting February 14, 2007.
There being no further business, a motion to adjourn the selectmen’s meeting at 9:46 p.m. Don/Libby, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
February 14, 2007
Rob Browne called the meeting to order at 7:05 p.m. In attendance were the following: Don Breton, Libby Mitchell, Eric Rowe and Mike Vashon.
The January 17th minutes were reviewed and approved, Don/Rob 3-0.
There was no Warrant prepared for this meeting, the town manager had been sick and had not been reviewed. The bookkeeper would prepare on Thursday and the town manager would circulate for signatures.
The Road Report was reviewed and approved. Don/Libby 3-0.
The Status Report was reviewed and no update on the first three items. The town manager indicated he would have a draft of the street light policy for the next meeting.
The police report was reviewed and approved, Don/Libby 3-0.
The financial report was reviewed and approved, Don/Libby 3-0.
Old Business: Because of the winter storm there was no discussion of the strategic plan.
New Business: Eric indicated that seven different fire companies were sent letters, although only two had submitted bids. Eric presented the two bids that were received for the Homeland Security grant mini pumper/tanker truck and recommended the Town accept the lower of the two, which was from Greenwood for $125,000.00. The other bid was from K & T Fire Equipment for $145,288. Eric also indicated that both bids were reviewed in detail by the Vassalboro Fire Department and both met the specs that were sent to each company. Libby made a motion to accept the lower of the two bids, which was Greenwoods for $125,000.00 this was seconded by Rob Browne, vote 2-0. Don Breton abstained from discussion and voting because of his involvement with the fire department. The second item under New Business was the renewal of the liquor license for Natanis. The town manager indicated he had contacted the Department of Public Safety to see if there were any outstanding complaints regarding liquor on the premises. The department indicated there were no problems with Natanis. The town manager also was requested to waive a public hearing, because Natanis had a license for five or more years and that is an allowable under Title 28-A, section 653-1. Don Breton made a motion to approve the renewal of the liquor license, seconded by Libby, vote 2-0. Rob abstained from discussion and voting as he is one of the owners of Natanis. The last item, not on the warrant, was the Dog Warrant. The selectmen were shown a copy of owners that have not licensed their dogs through the 13th of February. The town manager indicated that calls were made to all on the list. After the 31st of January the late fee was $15.00. Once the Warrant is signed the late fee increases to $25.00 and subject to being served a summons. There were no discussions; Don made a motion to approve the Dog Warrant as present, seconded by Libby, vote 3-0. There was no other business to come before the board. Next meeting is scheduled for February 28th.
There being no further business, a motion to adjourn the selectmen’s meeting at 7:45 p.m. Don/Libby, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
February 28, 2007
Rob Browne called the meeting to order at 7:05 p.m. In attendance were the following: Don Breton, Libby Mitchell, Mary Grow and Mike Vashon.
The February 14th minutes were reviewed and approved, Libby/Don 3-0.
The Warrant was reviewed and approved, Don/Libby 3-0.
The Road Report was reviewed and approved. Don/Libby 3-0.
The Status Report was reviewed and no update on the first three items. The town manager had distributed a draft of the street light policy. There were some discussions, questions by Mary Grow, Don Breton, and Libby Mitchell. The town manager, based on the discussions will make some revisions and present a second draft.
Old Business: The town manager indicated he had a discussion with Holly Weidner, one of the strategic plan committee members, regarding the additional workload that the recommendations have created for the town manager. The town manager indicated there are approximately 68 recommendations and most require his involvement. Holly indicated that was not the intent of the plan, and as Libby pointed out that was what the townspeople voted on. Holly indicated there were some committee members that were going to volunteer to be on subcommittees to assist in the process. Holly indicated she would be at the next selectmen’s meeting to discuss her views on the plan. Therefore, there was no additional time spent on the recommendations at this meeting. Another topic discussed under old business was a request by the town of china, signed by all five selectmen requesting a delay until May 1 for bring the lake level up as stipulated in the BEP Order. The town manager indicated he had a conversation with a D.E.P. official and it was indicated, if the town was to wait too long to bring the lake level up to the D.E.P. level as indicated in the Order, then the town could be liable. The town manager also wanted to ask China officials to provide scientific evidence to support their claim. Libby Mitchell asked the town manager to get something in writing from the D.E.P. Rob Browne also suggested he would meet with his counterpart in China. It was also indicated that an article in the newspaper that China budget committee members recommended a no vote on contributing the annual $600.00 towards cleaning the screens at the outlet dam. The town manager indicated he had contacted Dan L’Heureux that Vassalboro spends approximately $2,500 a year cleaning fish screens, operating the gates, filing reports and other dam related tasks.
New Business: Don Breton made a motion to go into executive session, “I move that the board enter executive session to discuss a personnel matter pursuant to 1 MRSA, Section 405, subsection 6(A) at approximately 7:57, Don/Libby 3-0. There were no decisions made and the selectmen adjourned from the executive session at 8:53.
There being no further business, a motion to adjourn the selectmen’s meeting at 8:55 p.m. Don/Libby, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
March 14, 2007
Rob Browne called the meeting to order at 7:00 p.m. In attendance were the following: Don Breton, Libby Mitchell, Rick Denico, George Gould, Michael Bourdon, Holly Weidner, Mary Grow and Mike Vashon.
The February 28th minutes were reviewed and approved, Don/Libby 3-0.
The Warrant was reviewed and approved, Don/Libby 3-0.
The Road Report was reviewed; one question by Don Breton on what was the age of the trucks by truck number? The town manager could not recollect and would get back to him. The report was approved, Don/Libby 3-0.
The Status Report was reviewed and there was no update on the items.
The Police Report was reviewed and approved, Don/Libby 3-0.
The Financial Report was reviewed and approved, Don/Libby 3-0.
Old Business: The town manager indicated he had distributed a copy of the letter from Dana Murch of the D.E.P. In the letter the town manager indicated two specific areas that should be noted; the first was the paragraph numbered two which stated, “If the spring refill is delayed until after May 1 and the lake does not refill to the Memorial Day target level range, then the Town of Vassalboro may be held to be in violation of the water level order”. The second item of interest was the paragraph numbered four which stated “Pursuant to State law, Title 38 MRSA Section 841 (3), a violation of a water level order is punishable by a fine of between $100 and $10,000 for each day the violation occurs”. The selectmen asked the town manager to indicate to China that Vassalboro would abide by the D.E.P. order and start refilling the lake on April 1. The town manager indicated that Holly Weidner had spoken to him at the town office after reading the article in the paper on the strategic plan. It was her understanding that the strategic plan members would assist the town in the endeavors of committee members. Holly spoke and offered to contact various individuals to see if there was an interest in serving on a conservation committee and possibly a subcommittee of that to develop trails. The town manager indicated he would contact her with individuals that had served on the conservation committee that created the walking trails behind the Vassalboro Community School. The selectmen agreed this would be a good start to the project.
New Business: The selectmen had received a copy of the municipal budget and the town manager summarized the two largest increases; paving which reflected an increase of approximately $80,000 to do the same number of miles. The estimate reflected the increase in cost per ton. The other major item was the communication expense for the fire department. The new regional center has allocated a cost of eight dollars per resident for the regional communication center. Previously all 911 calls were dispatched by the Kennebec County Sheriffs office and the cost was absorbed in the county budget. The selectmen elected to forward the municipal budget, as is, to the budget committee marked as “Draft”.
There was a question as to when the state would hold elections, if there was a bond issue. The town manager indicated that in past years it was generally held on the second Tuesday of the month, although he would check with the secretary of states office to confirm.
Don Breton made a motion to go into executive session, “I move that the board enter executive session to discuss a personnel matter pursuant to 1 MRSA, Section 405, subsection 6(A) at approximately 8:35, Don/Libby 3-0. There were no decisions made and the selectmen adjourned from the executive session at 9:28 Don/Libby 3-0.
There being no further business, a motion to adjourn the selectmen’s meeting at 9:29 p.m. Don/Libby, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
March 28, 2007
Rob Browne called the meeting to order at 7:05 p.m. In attendance were the following: Libby Mitchell, Kent London, Mary Grow and Mike Vashon.
The March 14th minutes were reviewed and approved, Libby/Rob 2-0.
The Warrant was reviewed and approved, Libby/Rob 2-0.
The Road Report was reviewed and approved, Libby/Rob 2-0.
The Status Report was reviewed and there were no updates on the items.
Old Business: The town manager distributed a copy of LD 355 and an email from Kate Dufour indicating that Rep Browne sponsored a bill (LD 355) on behalf of MMA to establish a committee to examine issues relating to the Administration and Distribution of Municipal Revenue Sharing. The town manager also indicated he would be willing to serve on that committee. The town manager indicated that paving bids were opened at the town office on March 28 at 2:00 and that the road commissioner has copies to evaluate and that the selectmen will be awarding the contract on April 11 based on the road commissioner’s recommendation. The town manager also indicated that Tim Connelly had stopped by the town office with a file indicating he had applied and received the tax exempt status of a 501 (c) 3 status and he had also contacted a land owner for material for the base of the rink. In addition, he had a contractor to do the well. Tim is in the process of fund raising at this time.
New Business: The town manager indicated that nomination papers for two school committee members, two sanitary district trustees and one selectmen will be available on Monday, April 2, 2007. Also, on either May 4 or May 11 depending on when the state legislature sets the date of the June election, absentee ballots will be available. The town manager also indicated there is available for public viewing the following plans: The Department of Transportation will replace a large culvert on Hannaford Hill Road near the Church Hill Road intersection. The Department of Conservation will be rebuilding the access road on Three Mile Pond in early fall so as not to minimize the interference with fisherman. Also available for viewing are three different preliminary plans from the Department of Marine Resources who intends to install a fishway for the alewives at the Webber Pond Dam. The town manager briefly discussed that the state was putting out to bid election machines and they hoped that all towns would have the same system. The town will hold off purchasing a machine, although we would not make a commitment to purchase from the state. It would depend on the type of the machine and whether the experience was a positive one from users. The selectmen indicated that Lauchlin Titus was interested in working with the town on a plan to reroute traffic at the transfer station for recycling. The town manager indicated he would have a discussion with Lauchlin. Kent London, president of the Historical society was present to discuss the roof issue at the Historical Society. Kent was to contact another contractor that was recommended by Joe Suga and inspect the underlayment.
There being no further business, a motion to adjourn the selectmen’s meeting at 7:42 p.m. Libby/Rob, 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
April 11, 2007
Rob Browne called the meeting to order at 7:00 p.m. In attendance were the following: Libby Mitchell (arrived at approximately 7:30 and approved the minutes), Don Breton, George Gould, Peter Bragdon, Cathy St.Pierre, Liz Chapman, Holly Weidner, Mary Grow and Mike Vashon.
The March 28th minutes were reviewed and approved, Libby/Rob 2-0.
The Warrant was reviewed and approved, Don/Rob 2-0.
The Road Report was reviewed and approved, Don/Rob 2-0.
The Status Report was reviewed and there were no updates on any items.
The Police Report was reviewed and approved, Don/Rob 2-0.
The Financial Report was reviewed and approved, Don/Rob 2-0
Old Business:
New Business: The town manager had distributed copies of the paving bids and after a review with the Road Commissioner the recommendation was the town accept the bid from Pike Industries for $50.47 per ton to do the Lombard Dam Road and as much of the Cross Hill Road as possible, minimum of 3.1 miles. A motion by Don Breton, seconded by Rob to accept the bid from Pike Industries for $50.47 per ton; 3-0. The town manager also indicated that paving only 4 miles per year would put the town in a situation where roads will only be paved every 11 to 12 years, where previously we were attempting to pave every seven years.
The date of the next selectmen’s meeting was kept at April 25, even though the town manager would be on vacation. Cathy St.Pierre, town clerk would take the minutes.
The town manager indicated that the state would be holding a referendum on June 12 and suggested that we hold elections the same day and the town meeting be held the next day at 6:30 in the evening at the VCS. A conversation with principal, Kevin Michaud indicated that the 8th graders would be graduating on June 14th at the China Baptist Conference Center and the three local high schools, Waterville, Winslow and Erskine were all graduating June 6, 7 and 8. Jan Hogendorn has agreed to be moderator at the town meeting. Don made a motion to hold the town meetings on June 12th and 13th, seconded by Rob, 2-0.
Holly Weidner, distributed a list of residents that volunteered to serve on the Conservation Committee and the Trails Committee. In addition, Holly distributed a draft of committees and their tasks from the town strategic plan. This draft included a brief description of some of the various committees and a time line.
There being no further business, a motion to adjourn the selectmen’s meeting at 7:45 p.m. Libby/Don, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectman
Minutes of the Meeting
April 25, 2007
Rob Browne called the meeting to order at 7:00 pm. In attendance were the following: Libby Mitchell, don Breton, Rob Browne, Catherine St. Pierre, George Gould and Mary Grow. Town Manger Mike Vashon is on vacation.
The April 11, 2007 minutes were read. Don motioned to approve the minutes with the correction that Libby also accepted the bid from Pike Industries. Rob seconded. All in favor.
The warrant was reviewed. Don motioned to accept as presented, Libby seconded. All in favor.
The Road Report was read. Don questioned who Force was on Taber Hill. Don motioned to accept, Libby seconded. All in favor.
The Status report was read. Don questioned the street light policy. Mike Vashon was to talk with MMA. What is needed next to get it finalized?
Old Business: None
New Business: - Discussion regarding the need to name a Director for the Emergency Management Ordinance at the next meeting. - Libby commented on the professionalism of a letter that was put out by Paul Mitnik, Code Enforcement Officer in regarding to Junk Yard Permits. - Don asked Libby in regards to regionalization. If schools had previous debt, which would be responsible if the schools combined. Debt would stay with party that incurred it. - Discussion regarding Dedication of Town Report. Suggestion was to dedicate it to all the Town Volunteers. - George Gould stated that he heard several complaints from residents that there is no swimming at Webber Pond. There has not been swimming there in many years.
There being no further business, a motion by Libby to adjourn the meeting. Don seconded. All in favor.
Attest: _________________________________
Catherine St. Pierre, Town Clerk
Board of Selectmen
Minutes of the Meeting
May 9, 2007
Rob Browne called the meeting to order at 7:00 p.m. In attendance were the following: Libby Mitchell, Don Breton, George Gould, Paula Heiden, Ester Bernhardt, Brittney Greene, Mary Grow and Mike Vashon.
The April 25 minutes were reviewed and approved, Libby/Don 3-0.
The Warrant was reviewed and approved, Don/Libby 3-0.
The Road Report was reviewed and approved, Don/Libby 3-0.
The Status Report was reviewed and there were no updates, request by selectmen to receive a draft of the emergency management plan. In addition Route 3 Rest Area was added as an issue for future meetings. The town manager would also ask MMA to review the second draft of the Street Light Policy and report back at the next meeting.
The Police Report was reviewed and approved, Don/Libby 3-0.
The Financial Report was reviewed with a question on the School’s remaining balance. The town manager would check with Gary Smith as to the remaining balance, which is about 2.2 million. The financial report was approved, Don/Libby 3-0
Old Business: The town manager briefly discussed a letter dated April 23, from the D.O.T indicating that the state aid roads; Webber Pond Road, Bog Road from School to East Vassalboro, Stanley Hill Road and the Oak Grove Road, will not be paved this year.
New Business: The town manager had also informed the selectmen about a public meeting on the proposed fishway at Webber Pond dam. There have been three proposals available for pubic viewing here at the town office for the past two months. There is a meeting scheduled for May 30 at the Vassalboro Community School for the fish passage sponsored by the Natural Resources Conservation Service of the U.S. Department of Agriculture. The purpose of the meeting is to provide information and an opportunity for public input. In addition, there are grants available for the Webber Pond, Three Mile Pond and Three Cornered Ponds watersheds through the Kennebec Soil and Water Conservation District.
Libby Mitchell gave a brief update on the school regionalization and that communities would be invited to submit a plan to the Department of Education as to how they would partner with various communities. The final plan may differ slightly and would be up to Susan Gendron, Commissioner of Education.
The town manager was asked if a resident owned one parcel and had one unregistered and uninspected vehicle and another parcel with one unregistered and uninspected vehicle, would they be in violation of the auto graveyard ordinance? Town manager would check with the C.E.O.
There being no further business, a motion to adjourn the selectmen’s meeting at 8:05 p.m. Libby/Don, 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
May 23, 2007
Rob Browne called the meeting to order at 7:01 p.m. In attendance were the following: Don Breton, George Gould, Josh Jandreau, Annie Nixon, Tyler Levesseur, Mary Grow and Mike Vashon.
The May 9 minutes were reviewed and approved, Don/Rob 2-0.
The Warrant was reviewed and approved, Don/Rob 2-0.
The Road Report was reviewed and approved, Don/Rob 2-0.
The Status Report was reviewed and there were no updates on the first three items. The fourth item Street Light Policy a question was asked by Mr. Breton if MMA had reviewed this draft and the town manager indicated they had and was OK as presented to them. Mr. Breton then made a motion to approve as presented with an adopted date of May 23, 2007; it was then seconded by Rob, 2-0. Mr. Breton asked if the town manager would recommend a director for the Emergency Management Plan and an assistant for the next meeting. The town manager indicated that he had engaged the services of James Grimes to clean and mow the Route 3 rest area. The town was also looking into a sign for the picnic area that currently says closed. Also, the town is working with the D.E.P. on creating a path for the swim area.
Old Business: The town manager introduced Tyler Levasseur, junior at Winslow High School. Tyler is a national honor student and created a web site for his mothers business and for a relative. Tyler came recommended from the school union 52 office. The town manager indicated that he would start immediately by updating the selectmen’s minutes and creating another link for other committees, such as Conservation committee and trail committee. Minutes can then be posted on the web and various committees can search the web for updates.
The town manager indicated there would be a meeting on May 30 at the VCS regarding proposed fish ladders and that he would be attending.
There was also a meeting scheduled for June 1 regarding the Scott Clark Bridge on Hannaford Hill Road.
Town manager would ask MMA if closing of a road (Barrows Road) could be done at the November election.
New Business:
There being no further business, a motion to adjourn the selectmen’s meeting at 8:00 p.m. Don/Rob, 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
June 6, 2007
Rob Browne called the meeting to order at 7:00 p.m. In attendance were the following: Don Breton, George Gould, Aaron Sienkiewicz, Stephanie LaRose, Sean Hutchinson, Mary Grow and Mike Vashon.
The May 23 minutes were reviewed and approved, Don/Rob 2-0.
The Warrant was reviewed and approved, Don/Rob 2-0.
The Road Report was reviewed and approved, Don/Rob 2-0.
The Status Report was reviewed and the town manager indicated that the public works crew had started work on capping the landfill. Both C.E.S. and N.E. Organics were at the site testing for compaction and moisture. The Oakland recycling facility is currently awaiting storm water permits from the D.E.P. No update on the ball field at this time. Street Lights Policy has been adopted. Emergency Management Ordinance, the town manager will distribute a copy for the next meeting to refresh everyone on the contents. Brief update on the route 3 Rest Area, received approval from D.E.P. on path and fencing, although we cannot expend any funds until feds approve.
Old Business: The town manager gave a brief update of the meeting held at the VCS on May 30 regarding the fish ladder for Webber Pond. There were approximately 25 to 30 in attendance and of the three alternatives presented, the Alaskan Steep Pass Concept for approximately $200,000 was voted as the passage for Vassalboro. The other two were $501,000 and $570,000 in cost and could delay the project as funds were not currently available for these two projects.
In anticipation of questions at the town meeting, the town manager would ask MMA; If a road meets ordinance standard are we required to accept and if we don’t what could happen?
New Business: It was indicated that elections were scheduled for June 12 and the town meeting would follow on June 13th at the VCS at 6:30
Don Breton asked about town reports being available. Manager indicated that the Copy Center had mechanical problems and reports should be available soon.
The Town manager also indicated that LD 355, Revenue Sharing Study was killed in committee.
For the July 18th selectmen’s meeting, the town manager was going to invite DIF&W, Roland Tilton, Dana Murch of the D.E.P. regarding the possible removal of the screens for the China outlet dam.
There being no further business, a motion to adjourn the selectmen’s meeting at 8:00 p.m. Don/Rob, 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
June 27, 2007
Rob Browne called the meeting to order at 7:05 p.m. In attendance were the following: Don Breton, Libby Mitchell, Budget Committee members: Richard Phippen, Doug Phillips, William Browne, William Whitley, Richard Jose, Joe Suga, also in attendance was Phil Haines, Mary Grow and Mike Vashon.
The first order of business was the election of a chairperson for the ensuing year. Libby Mitchell nominated Don Breton; it was seconded by Rob Browne, vote 2-0.
Don Breton suggested the selectmen take out of order the report reflecting the transfer of funds for municipal accounts (report distributed to budget committee members and the selectmen), so not to keep the budget committee in attendance through the entire meeting. The town manager then proceeded to explain the three accounts that were over spent and the reasons. Hydrants were overspent because of the 19.65% increase imposed by KWD retroactive to January 1, 2007 and were not a budgeted item. Cemeteries overspending were caused by repairing and straightening stones in excess of $2,000.00. Assessment was due to the revaluation and retirement of the assessor. The report also reflected an approximate amount that would be returned to the town as unexpended funds. The six members of the budget committee (quorum) voted in the affirmative to transfer as indicated on the report, motion by Doug Phillips, seconded by Joe Suga vote 6-0. The selectmen also voted in the affirmative to transfer as indicated on the report, Libby/Rob 3-0.
The June 6 minutes were reviewed and approved, Rob/Don 2-0.
The Warrant was reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The Status Report was reviewed and the town manager indicated that the public works crew had approximately 60% of the work done on the landfill. Both C.E.S. and N.E. Organics were at the site testing for compaction and moisture. The Oakland recycling facility is currently awaiting storm water permits from the D.E.P. Recreation committee had requested the remainder of the Ball Field funds, supported by expenditures. The balance on the next report will reflect zero dollars remaining. A copy of the Emergency Management Ordinance was distributed and next step was naming of a director. A motion by Libby Mitchell seconded by Rob was made to name the town manager as the Emergency Management Director, vote was 3-0. Brief update on the route 3 Rest Area, received approval from D.E.P. on path and fencing, although we cannot expend any funds until feds approve.
Old Business: None
New Business: The appointments of the various town positions were presented: Civil Constables, Mark Sellinger and Robin Sellinger : Police Chief, Richard Phippen; ACO, Howard Morang; and Alternate, Joshua Mooers; CEO & LPI, Paul Mitnik; and Alternate, George Soucy; Road Commissioner, Gene Field; Board of Appeals, Cathy Lees, Leon Duff, John Reuthe; Planning Board, Doug Phillips, Sally Butler; Recreation Committee, Scott Reynolds, Mark Bailey, Dennis Scates; Jean Poulin, Assistant Registrar, Deputy Tax Collector, Assistant Town Clerk; Jim Schad, Registrar of Voters, Deputy Tax Collector, Deputy, Deputy Town Clerk; Cathy St.Pierre, Deputy Tax Collector, Deputy Registrar, Town Clerk, Deputy Welfare Director; Mike Vashon, Town Manager, Treasurer, Tax Collector, Civil Defense Director, Welfare Director.
Selectmen signed all the various documents and each was voted by position. The vote was 3-0 for all positions.
The next item on the agenda was the review of the contract for RJD as assessor’s agent. The town manager indicated that RJD was very familiar with the town, having done the revaluation in 1999 and for the past four years they also conducted the four annual reviews. Both candidates that had expressed an interest in the full time position declined and the town manager stated that if the position was advertised, there was a possibility that we may not get the services of RJD, since they were being sought after by other communities. Libby made a motion to engage the services of RJD (one year contract), seconded by Rob, vote 3-0.
The town manager also indicated that port-a-potties would be delivered to the route 3 rest area later that week. The public works crew would be dismantling the playground equipment at the Vassalboro Community School, so that in July new equipment could be installed before the new school year begins.
The town manager also indicated that Vassalboro Days would be held on September 21, 22 and 23. More information would be available in August.
For the July 17th selectmen’s meeting, the town manager was going to invite DIF&W, Roland Tilton, Dave Landry and Dana Murch of the D.E.P. regarding the possible removal of the screens for the China outlet dam.
There being no further business, a motion to adjourn the selectmen’s meeting at 8:26 p.m. Libby/Rob, 3-0.
Attest: ______________________________
Michael A. Vashon