Board of Selectmen
Minutes of the Meeting
July 21, 2004
Don Breton called the meeting to order at 7:04 p.m. In attendance were the
following: Rob Browne, George Gould, Jay Nutting, Ron Marquis, Mike Vashon and
Mary Grow.
The June 29, 2004 minutes were reviewed and approved. Rob/Don 2-0.
Warrant # 3 and 4 were reviewed and approved, Rob/Don 2-0.
The Road Report was reviewed and approved, Rob/Don 2-0.
The Police Report was reviewed and approved, Rob/Don 2-0.
The Financial Report was reviewed and few questions arose and the town manager indicated he would revise and report back at the next meeting, approved Rob/Don 2-0.
The status report was reviewed. The town manager briefly discussed each item on the Status report; recycling issue has been completed with the installation of the signs. No other significant changes at this time.
Old Business: Betsy Fitzgerald indicated the draft of the revised building ordinance before the selectmen had been reviewed by the planning board. There were a few questions by the selectmen for clarification purposes. Betsy then indicated the planning board would hold a public hearing on this draft at their next meeting, August 3, 2004.
The selectmen approved the appoints to the Planning Board, Appeals Board and the Recreation Committee as recommended by the Town Manager. The town manager requested deferring the appointment of the alternate planning board until further consideration was given to the applicants.
New Business: The selectmen approved the request for Nick and Lenora’s extension of premises for the two dates requested, August 28 and September 11.
Don Marquis asked if Dick Phippen could spend additional time on the Crowell Hill Road, at his residence, to monitor the vandalism on his mailbox. Town manger indicate he would talk with Dick.
They’re being no further business a motion to adjourn the meeting at 8:03 p.m. Rob/Don 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
August 4, 2004
Libby Mitchell called the meeting to order at 7:02 p.m. In attendance were
the following: Rob Browne, George Gould, Mike Vashon and Mary Grow.
The July 21, 2004 minutes were reviewed and approved. Rob/Libby 2-0.
Warrant # 5 and 6 were reviewed and approved, Rob/Libby 2-0.
The Road Report was reviewed and approved, Rob/Don 2-0.
The revised Financial Report was reviewed and approved Rob/Libby 2-0.
The status report was reviewed. The town manager briefly discussed each item on the Status report; the building permit ordinance has been reviewed and the second public hearing will take place on September 15 at the selectmen’s meeting. An additional date reflecting petition date for the signage on Stanley Hill Road will be added to the status report. An additional date for the Web Page will also be inserted. Digital Mapping will be deleted, as the state did not accept our application.
Old Business: It was the recommendation of the town manager, code enforcement officer and George Gould concurred that Gary Coull be appointed the alternate planning board member. Motion made by Rob/Libby 2-0.
New Business: The town manager reviewed the 1.5 ton truck and body bids with the selectmen and both bids exceeded the net amount approved by the residents at the town meeting. The net amount approved was $60,000, although it was exceeded by less than $1,000, the selectmen would be personally liable if the used truck did not bring enough. The Ford bid did not indicate a delivery date and the GMC wanted the used pickup truck immediately. The town would be without a pickup and with the school contract there would be some difficulty in plowing, therefore it was the recommendation of the town manager to reject all bids. The town manager and the road commissioner would try and work with the two bidders or we may have to wait until spring when the pickup is no longer needed for plowing.
They’re being no further business a motion to adjourn the meeting in memory of three residents that just passed away (Henry Hanson, Larry Oberlander and Lou Ifill), at 8:16 p.m. Rob/Libby 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
September 1, 2004
Don Breton called the meeting to order at 7:01 p.m. In attendance were the
following: Libby Mitchell, Rob Browne, Betsy Fitzgerald, Howard Morang, George
Gould, Mike Vashon and Mary Grow.
The August 4, 2004 minutes were reviewed and approved, Libby/Rob 2-0.
Warrant # 9 and 10 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The July Financial Report was reviewed and approved, Libby/Rob 3-0.
The Police Report for July was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. There was no update on signage for Stanley Hill, a draft of the Web page had been forwarded to the selectmen and Jon is now waiting for town input.
Old Business: Town manager briefly discussed the 1.5-ton single axle truck that had been approved at the town meeting and requested the selectmen’s approval to negotiate a deal as long as it was $60,000 or less and the town could continue using the current pickup until the new truck was in service. Motion by Libby/Rob giving town manager based on above conditions, 3-0.
New Business: Betsy reported to selectmen that Mr. Charette has been informed about the renewal process for junkyard licensing and those vehicles that are not registered and inspected need to be removed from the front of the building that is visible from the road. Betsy indicated that Olin is planning on moving a stockade fence on the southeast side of the building forward to the south west side to block the view of equipment working alongside of the building. Resident, George Gould indicated the lack of progress in the past year. The C.E.O will visit the site again prior to renewal of license.
Betsy also informed the selectmen of the number of permits that have been issued for this fiscal year, which included new homes, significant additions, garages, decks and sheds. There were several questions from the board regarding housing and subdivisions in Vassalboro.
The town manager indicated there would be three public hearings on the 15th of September, Animal Control Ordinance, Building Permit Ordinance and Junkyard licenses.
The town manager indicated there was approximately $21,450.00 remaining in the paving account, mainly due to less tonnage used on the Holman Day Road. The state entrances did not need to be repaved as original planned. It is the recommendation of the town manager and the road commissioner to pave the Whitehouse Road. The estimate from Ferraiolo to pave Whitehouse is $20,008.000. The town manager indicated the article in the warrant did authorize the selectmen at their discretion to spend any remaining funds on paving. Ferraiolo will honor the same price per ton of $32.80 for this job. Based on the price of crude oil going up, it was recommended to pave and try to even out the cost of paving for the next three years. The selectmen made a motion, Libby/Rob 3-0 to authorize the additional paving.
There was a brief discussion on the revised ‘Animal Control Ordinance" and the town manager would check with MMA on some wording.
The town manger also informed the selectmen that KWD would like the support of Vassalboro regarding prohibiting motor vehicles on China Lake in the winter. Town manger would contact KWD for additional information.
Libby asked if there was currently a gravel ordinance in Vassalboro. The town manager was unaware of such an ordinance. Libby indicated Augusta had one and we should look into it. Town manger indicated he would.
Town manager indicated that MMA would have regional meetings regarding the Palesky tax cap and the first meeting was scheduled for September 7 at the Skowhegan Opera House. There would be other meeting throughout the state in September.
They’re being no further business a motion to adjourn at 9:07 p.m. Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
September 15, 2004
Don Breton called the public meeting to order at 7:02 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Betsy Fitzgerald, George Gould, Mr. & Mrs. Chester Barnes, Olin Charette and friend, Peter & Phyllis Fernald, Mike Vashon and Mary Grow.
The chairman asked if there were any comments regarding the Animal Control Ordinance. Mr. & Mrs. Fernald asked a few questions. At the end of the public hearings Mr. & Mrs. Chester Barnes came in late and asked a few questions on the Animal Control Ordinance. The town manager and chairman summarized the changes.
The chairman asked if there were any comments on the Building Permit Ordinance. There were no public comments. Libby asked Betsy what the major changes were. Betsy indicated the fees were adjusted and some boiler plate issues of little significance.
The chairman asked if there were any comments on the Junkyard Ordinance. Olin Charette gave a brief summary of the work he has done at the former Lucas Junkyard, which included new fence, cleaning of junk vehicles in front of the building, separating metal from dirt in the back of the building and some of the dirt is contaminated with lead that will have to be cooked and removed from the premises and continuing to work with the D.E.P. Betsy Fitzgerald made a recommendation after inspecting all of the twelve properties that the selectmen approve their license for another year. Both Libby and Rob indicated the improvement in front of the property.
Public Hearing closed at 7:30
Don called the regular selectmen meeting to order at 7:30. Libby made a motion to accept the recommendation of Betsy Fitzgerald for the licensing of the twelve-junkyard permits. Libby/Rob, 3-0.
The September 1, 2004 minutes were reviewed and approved, Libby/Rob 3-0.
Warrant # 11 and 12 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The August Financial Report was reviewed and approved, Libby/Rob 3-0.
The Police Report for August was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. There was no update on signage for Stanley Hill; some of the Web page information had been forwarded to Jon. No other updates at this time.
Old Business: The town manager indicated that the discussions with O’Connor Motors had not resulted in an agreement for purchasing the 1.5-ton single axle truck. The final price was approximately $1,750 more that the town had approved. The town manager indicated some of the reasons for the price increase was the price of steel had increased approximately 10% for the dump body compared to the budget price. In addition, the cab to axle was 87 inches; therefore H. P. Fairfield recommended a longer body, which added an additional $1,000.00. We will continue to explore other options.
New Business: The town manager indicated that Jeff LaCasse from KWD would make a brief presentation, for support of a petition to the DIF&W for a rulemaking of a ban of motor vehicles from China Lake, on September 29, 2004. Information packet was previously distributed to the selectmen.
The town manager indicated that striping of the roads had been completed although more roads were striped then requested. Manager indicated approximately $2,000.00 more and would be working with the stripping company.
There was also a brief discussion on the Palesky proposal and that MMA was having another regional meeting Thursday, September 16th in Augusta. The town was looking at possibly having an insert in the Town Line for the town wide distribution in mid October.
The town manager made a recommendation that Catherine St. Pierre be appointed the Town Clerk for the town of Vassalboro. Selectmen agreed with the recommendation and signed the appointment.
They’re being no further business a motion to adjourn at 8:51 p.m. Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
September 29, 2004
Don Breton called the selectmen meeting to order at 7:01 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Paul Cates, Richard Goodrich, Jeff LaCasse, Jon VanBourg, Judd Thompson, and three Erskine Students: Lindsey Spicer, Melissa Brown, Alivia Cram, Mike Vashon and Mary Grow.
The September 15, 2004 minutes were reviewed and approved, Libby/Rob 3-0.
Warrant # 13 and 14 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. The town manager indicated he had spoken with David Allen, regarding the signage on Stanley Hill Road on the 24th and the fieldwork had been completed, the report would be forwarded to the Commissioner of D.O.T. and then to the State Police. Dave expects the report should be returned mid to late November. Additional Web page information had been forwarded to Jon. No other updates at this time.
Old Business:
New Business: Jeff LaCasse, general manager from the KWD, was recognized and Jeff indicated that the local trustee, Gerald Robbins, was retiring from the board of KWD and recognized him as a good trustee. Jeff and Jon VanBourg were appearing before the board to obtain support from the Town of Vassalboro to prohibit motor vehicles on China Lake. Motor Vehicles does not include ATV’s or Snowmobiles, they will continue to be allowed on the ice. Jeff & Jon indicated that the weight and size of the vehicle increases the chances that it may go through the ice. Also Homeland Security and the EPA are very concern of motor vehicles on water supplies that could contaminate the water source for thousands of individuals. Motor vehicles also contain more fuel and oil than an ATV or snowmobile. The department of IF&W through their rule making ability can restrict motor vehicles from lakes. Each municipality must request this rule making through the IF&W. KWD will publicize and hold a public hearing after it has an opportunity to discuss this issue with the selectmen of the town of China. There was one comment from resident Richard Goodrich that in summer months there have been jet ski’s and water skiing on that portion of the lake that does not allow swimming. Richard was not opposed to restricting motor vehicles in the winter. Paul Cates made a comment that in the early 1900’s cars were often seen on the lake.
The town manager had distributed a list of residents that volunteered to be on the Comprehensive Committee. List was reviewed and motion made to appoint all those recommended. Libby/Rob 3-0.
The town manager gave an update on the winter sand situation. The town obtained a majority of the sand from the state, both the route 3 and route 201 stockpiles. The town had a small amount remaining at the town pit that had been screened two years ago and was now in the way when working in the pit, therefore that remainder plus the state stockpile was all that was needed to fill the sand and salt shed.
The rental of the bulldozer allowed the public works crew to shape the opened portion of the landfill. Fill was obtained from Paul Morneau at a reasonable cost and completed 70% of the sloping.
The town manager had distributed a draft of the insert for the town line on the Palesky initiative. A few suggestions were made and the manager was waiting for suggestions from the school union before printing.
The selectmen discussed the upcoming dates for the selectmen meetings and found a conflict on October 13th, therefore it was moved to Thursday, October 14 and the following meeting would be held on October 27. It was also decided that with the town manager on vacation November 4 through November 14th the meeting in November would be on November 17th and that would be the only meeting for that month.
They’re being no further business a motion to adjourn at 8:19 p.m. Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
October 14, 2004
Don Breton called the selectmen meeting to order at 7:02 p.m. In attendance were the following: Rob Browne, Mike Vashon and Mary Grow.
The September 29, 2004 minutes were reviewed and approved, Rob/Don 2-0.
Warrant # 15 and 16 were reviewed and approved, Rob/Don 2-0.
The Road Report was reviewed and approved, Rob/Don 2-0.
The Police Report was reviewed and approved, Rob/Don 2-0.
Don asked if a revised police policy was in process. Town manager indicated that the police chief was working on a revision.
The financial report was reviewed and approved, Rob/Don 2-0.
The status report was reviewed. No updates at this time. The town manager had e-mailed some material to Jonathan and requested the Web site to be updated even though it was under construction.
Old Business:
New Business: The town manager indicated that the registrar’s hours will be changed on October 27, 2004 and the hours will be 8:00 a.m. to 8:00 p.m. (an additional three hours). This will allow residents in Vassalboro the opportunity to register in the event they were not able to during normal business hours (8:00 to 5:00). Motion made to change the hours Rob/Don 2-0.
Rob asked for a copy of the holiday schedule the town uses.
A request was made for the schedule of the Comprehensive committee.
They’re being no further business a motion to adjourn at 7:46 p.m. Rob/Don 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
October 27, 2004
Don Breton called the selectmen meeting to order at 7:03 p.m. In attendance were the following: Libby Mitchell, Rob Browne, George Gould, Mike Vashon and twelve Erskine students: Danielle Oxley, Amber Dow, Emily Daigle, Kelly Burns, Matt Carter, Chelsea Levesque, Hannah Paquette, Laurel Ferland, Zach Walter, Dan Arnold, Dusty Soules Justin Oxley.
The October 27, 2004 minutes were reviewed and approved, Rob/Libby 3-0.
Warrant # 17 and 18 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. The town manager indicated that David Allen of the D.O.T. is waiting for the D.O.T. commissioner and the state police to review his recommendations on the speed limit change for the So. Stanley Hill Road. The town manager also indicated the Vassalboro web site was up and running, although not complete. No other updates.
Old Business: None
New Business: The town manager distributed a draft report of the assets that would be depreciated according to GASB 34. Although the list was not complete this would give the selectmen an idea of the work and the assets the town has.
A question was asked about Katie Drive off the Gray Road having just been paved. It was indicated that the road would go before the townspeople at the next town meeting and that it would be the responsibility of the subdivision owner to plow this winter.
It was indicated that the next selectmen’s meeting and the only meeting in November would be on the 17th. At this meeting the town manager’s evaluation would take place in executive session.
They’re being no further business a motion to adjourn at 7:28 p.m. Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
November 17, 2004
Don Breton called the first of two Public hearings to order at 7:03 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Tim Giroux, Michele Begin, Robert Nichols Jr., George Gould, Mike Vashon, Mary Grow and seventeen Erskine students: Steven French, A.J. Griffin, Amanda Grosso, Amelia Cater, Kelly Emerson, Micah Roach, Britt Philbrook, Amanda St. Peter, Ashlie Williams, Erick Kendall, Arlita Hallee, Tasha Kao, Ben White, Trisha Soules, Jason Sprowl-Fuller, Jessica Sawlivich, Andrew Melrose.
The first public hearing dealt with the CDBG grant for the Vassalboro Sanitary District. Michele Begin of KVCOG gave a brief update of the grant and indicated this was a competitive process and it was suggested that Vassalboro wait another year. The grant application closes on December 10 and there was not sufficient time to complete the application satisfactorily. Grants funds are available up to $500,000 and it is a 75 – 25 match, although there is another possible source of funding for Vassalboro 25% match through the Department of Agriculture, which ranges from 0% to 75%. The reasons for waiting was to complete the engineering study for burying the septic pipe that crosses outlet stream to determine a cost, evaluate the current pipe and to complete the income survey that has yet to be completed and evaluate the dam itself. Tim Giroux indicated there are some alternatives if the dam should breach they could collect the material from the holding tanks on the east side of the stream near the Catholic church and truck to another site. The town manager indicated this had begun because the water level at the dam had dropped approximately five to six feet and there was substantial leakage on the west bank and water had breached through the face of the dam and from under the dam. The town and the Sanitary District will continue to work on the application process.
The second public hearing was a renewal of the liquor license for Nick and Lenora’s on route 3 in Vassalboro. The town manager indicated there were no negative reports from the department of public safety and our local constable. There were no other public comments.
There was a motion to close the public hearing and open the regular selectmen’s meeting at 7:18.
There was a motion to approve the renewal of the liquor license for Nick and Lenora’s, Libby/Rob 3-0.
The October 27, 2004 minutes were reviewed and approved, Rob/Libby 3-0.
A Treasurer’s Warrant was reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The Financial Report was reviewed and approved, Libby/Rob 3-0.
The Police Report was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. The town manager indicated the Vassalboro web site was updated with the Rapid Renewal icon and that further updates would be forthcoming. No other updates.
Old Business: None
New Business: Town manager indicated there would be a public hearing at the next selectmen’s meeting on December 8, 2004 regarding General Assistance. Only one minor change from the prior year and that dealt with additional monies for food allowance.
The selectmen made a motion to go into executive session to do an evaluation on the town manager at 7:38. The selectmen adjourn the executive session at 8:38, no action taken.
They’re being no further business a motion to adjourn at 8:38 p.m. Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
December 8, 2004
Elizabeth Mitchell called the public hearing to order at 7:01 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Mike Vashon, and Mary Grow.
The town manager indicated that the town was adopting the MMA Model Ordinance GA Appendixes (A-C) for the period October 1, 2004 – October 1, 2005. It was indicated that the only change was a small increase in food maximums.
There was a motion to close the public hearing and open the regular selectmen’s meeting at 7:11
There was a motion to approve the General Assistance Ordinance as presented Rob/Libby 2-0.
The November 17, 2004 minutes were reviewed and approved, Rob/Libby 2-0.
Warrant 23 and 24 was reviewed and approved, Rob/Libby 2-0.
The Road Report was reviewed and approved, Rob/Libby 2-0.
The Financial Report was reviewed and approved, Rob/Libby 2-0. Rob also asked if the town manager could create a chart that compares total expenses and revenues to prior year.
The Police Report was reviewed and approved, Rob/Libby 2-0.
The status report was reviewed. The town manager indicated he had not heard back from David Allen of the DOT. No other updates at this time.
Old Business: The town manager indicated that Jon VanBourg would be present at the December 22nd meeting to give the selectmen an update on progress of the Comprehensive Committee.
The town manager also reminded the selectmen that there would be a public meeting held at the town office on the 29th of December, regarding the restriction of road vehicles on China Lake. This meeting would be conducted by DIF&W.
New Business:
They’re being no further business a motion to adjourn at 7:52. Rob/Libby 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
December 22, 2004
Don Breton called the meeting to order at 7:00 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Mike Vashon, John Applin, Jon VanBourg, Betsy Fitzgerald, Mrs. Isola Tardif, Andrea Tardif-Brann, Bill Branch, Scott Foster, Rich Denico, Bill Browne, George Gould and Mary Grow.
The December 8, 2004 minutes were reviewed and approved, Libby/Rob 2-0.
Warrant 25 and 26 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. The town manager indicated he had spoken to David Allen of the DOT and there were two options for the speed limit signs on the so. Stanley Hill Road. One was to place the 25 mph sign just north of the sharp curve, which would not amount to much and the other was to place a 30 mph sign in the vicinity of Jon Blumberg’s property. The town manager recommended the 30 mph sign and the selectmen concurred. Libby/Rob 3-0. The town manager indicated that the Web site had been updated and would try to get some information on the Comprehensive Plan on the Web site. No other updates at this time.
Old Business: The town had received only one bid on the 1970 fire truck and it was the recommendation of the fire chief and the town manager that we reject that bid. The option of accepting or rejecting any and all bids was included with the public notice. The town did receive another offer and check on the truck after the bid had closed. The fire chief from Matinicus Plantation delivered a check for $2,000.00 and it was the recommendation of the chief and majority of the board and the town manager that we accept that offer. The selectmen concurred with a motion by Libby/Rob 3-0.
New Business: Don Breton indicated that Eric Rowe was not available to discuss an issue and it would be discussed later in the meeting.
The chair recognized John Applin, executive director from the Bread of Life Ministries. John proceeded to inform the selectmen that the Bread of Life Ministries was considering applying for a community development block grant to help buy and renovate the former Grandview Motel on Route 3 and convert it into transitional housing for formerly homeless people and asked for their support. John distributed three pages of data regarding emergency shelter, soup kitchen and housing, their accomplishments and where these homeless people are from. These units would most likely house single moms with 1 or 2 children and most likely would not qualify for general assistance. John also circulated a picture of an apartment building in Augusta that had been renovated and was more appealing after renovations. All three selectmen had various questions for John and the town manager indicated he would contact KVCOG to begin the process. Selectmen scheduled a public hearing on January 19, 2005 to solicit residents comments.
An abutting property owner Mrs. Isola Tardif and daughter, Ms. Andrea Tardif Brann requested that the selectmen reimburse them for a survey they had done on their land. They indicated that Gary Brown had a verbal agreement, although the town manager disputed that with a written agreement signed by Mr. and Mrs. Tardif and Gary Brown and a survey the Tardif’s had given to the town, which showed the entire parcel had been surveyed. The town manager indicated that the agreement was referring only to the parcel the town purchased. Don Breton indicated that he had just purchased a parcel of a larger parcel of land and only had the parcel he was purchasing surveyed. In the end the chairman of the board of selectmen, Donald Breton indicated that the town was not responsible for the survey cost associated with the parcel they had just sold, based on the agreement between Gary Brown and the Tardif’s.
Jon VanBourg, chairman of the Comprehensive Planning Committee reported on the committee’s progress thus far. The committee has reviewed the 1992 town plan, the state rules for a comprehensive plan and had developed a survey and received responses from approximately 80 residents. Their was some discussion as to zoning and although their was some debate as to the requirements, the state planning office may require zoning in the plan, which is contrary to the majority of the residents who completed the survey. Jon indicated the committee was meeting monthly and would continue until the project was completed sometime this summer.
Don Breton indicated that fire chief, Eric Rowe was unable to attend the meeting this evening to discuss the shortage of firefighters who respond to calls during the daytime. The fire chief requested that the town manager be allowed to respond to daytime calls when there are too few volunteers available. The selectmen agreed that it was more important to save a life than conducting town office business.
Scott Foster indicated he had received a letter from the town manager regarding an automobile graveyard on his property. He asked for a clarification of whether it was two or three vehicles that he could have. The town manager indicated that the statue read if there are three or more unregistered and uninspected vehicle on the property it would be considered an automobile graveyard. Therefore, he could have two and not be considered an automobile graveyard. The town manager indicated he had until the end of the month to be in compliance. Scott acknowledged the timetable.
George Gould indicated that the street light near his home and on the corner of Webber Pond Road and Cushnoc Road was not working properly. It would come on at times and other times it would not work. The town manager asked George to find the pole number and give him a call and it would be reported again.
George also brought to the attention of the board that the property owned by Olin Cherette did not appear to be in compliance with the automobile graveyard ordinance. He indicated this has been an ongoing issue. Town manager indicated he would have the CEO look into the issue.
They’re being no further business a motion to adjourn at 9:22 Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
January 5, 2005
Don Breton called the meeting to order at 7:05 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Mike Vashon, Betsy Fitzgerald, George Gould and Mary Grow.
The December 22, 2004 minutes were reviewed and approved with an amendment by Don Breton, Libby/Rob 3-0.
Warrant 27 and 28 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The police report was reviewed and approved, Libby/Rob 3-0.
The financial report was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. The only change was the deletion of the Gravel Pit issue on the report, town manager to monitor Augusta’s passage of their ordinance in the months ahead.
Old Business: The town manager had received a copy of an email from John Applin from Libby Mitchell and Bread of Life Ministries had just completed a more in depth assessment of the motel property and found the development costs to be prohibitive and that John had contacted KVCOG and the town manger to let them know they are not going through with the project.
New Business: The town manager had distributed a letter from Roland Martin, Commissioner of DIF&W, that an eagle nest site was found in the town of Vassalboro and that it would be designated as "Essential Habitat" in accordance width Maine’s Endangered Species Act. The site is actually an island in the Kennebec River, belonging to Mrs. Doris Brown.
A report was completed and distributed to the selectmen by the code enforcement officer reflecting growth in the town of Vassalboro for the calendar year 2004.
Don Breton asked if the planning board heard any comments on why the building permit ordinance failed to pass at the November election. No comments were received from the residents. The town manager indicated that observing the voters on Election Day, there were many comments and questions as to what were the significant difference between the previous ordinance and the requested one. The town manager indicated that in the future if a one-page summary outlining the changes could be distributed or posted that this could help to educate the public of the changes.
Rob Browne asked what the town could do to help with the student council’s initiative to raise money for the tsunami relief fund with UNICEF. The town manager indicated we could utilize the fire department signs to help educate the public for this endeavor and have the town office as a drop off point for donations. The town manager would also contact the principal, Kevin Michaud.
The town manager also distributed a report that was completed by Erskine students based on the recycling survey that was done last summer. There were 338 surveys that were completed and returned to the town office. That translated to approximately 19% completion and return of surveys. The town manager indicated he would work with Paul Basham to get an article in the Town Line to relay this information to the residents. The town manager was asked to see if the cards distributed by one of the local commercial haulers for recycling could be updated and redistributed.
Don Breton distributed e-mail from Rick Denico regarding zoning in the comprehensive plan. Rick’s objective with this memo was to record the mutual understanding and agreement by and between the Vassalboro selectpersons concerning "comprehensive planning" and a modified plan development direction to be taken by the CP group. It was discussed that this e-mail was one person’s opinion and not the opinion of the comprehensive committee and there should be a meeting between the selectmen and the comprehensive committee to further discuss this. The next meeting of the Comprehensive committee is scheduled for January 19, 2005 the same night as the selectmen’s meeting. Don Breton asked if the selectmen could possibly meet with the comprehensive committee and possibly with the State Planning Office on February 2 following the selectmen’s meeting, which could start at 6:30 and the joint meeting at 7:00.
They’re being no further business a motion by Libby/Rob to adjourn to executive session to discuss a personnel matter pursuant to 1 MRSA, Section 405, subsection 6(A) at 8:25. vote 3-0.
A motion to adjourn from executive session by Libby/Rob 3-0 at 9:07 with no action taken.
A motion to adjourn the selectmen meeting at 9:07, Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
January 19, 2005
Don Breton called the meeting to order at 7:01 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Mike Vashon, George Gould and Mary Grow.
The January 5, 2005 minutes were reviewed and approved Libby/Rob 3-0.
Warrant 29 and 30 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. One item deleted (Insurance) and two items added (flood plain management ordinance and Alewives Fishing Rights).
Old Business: NONE
New Business: Natanis Liquor License renewal. Rob Browne indicated he would abstain from discussion and voting on the license renewal. The town manager indicated the town had received a letter from Natanis requesting a waiver of a public hearing, as permitted by law, since they have had a license for more than five years. There was a motion by Libby/Don to waive the public hearing. The town manager also indicated that he had contacted the Department of Public Safety, Liquor Licensing & inspection division and there were no negative comments on file. There was a motion by Libby/Don to approve the renewal of the liquor license.
The next item of new business was the application for Floodplain Management Ordinance. The town manager distributed some material, including a model ordinance for the selectmen to comment on. The town manager indicated by enacting this ordinance, it would allow anyone within a flood zone to obtain flood insurance. If the town does not participate in the NFIP and a resident is in a flood zone, then that person would not be eligible for flood insurance.
The town manager was asked to see if a joint meeting of the selectmen, school board, budget committee with the town’s auditor, Keel Hood could occur on February 16, 2005. The financial report should be available then.
Libby gave an update on the tax bill currently before the legislators and the impact this would have on some communities. The homestead exemption was increased to $13,000.00, although the state would only reimburse the municipalities $6,500.00
There was a motion to adjourn the selectmen meeting at 8:10, Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
February 2, 2005
Don Breton called the meeting to order at 7:02 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Mike Vashon, and Mary Grow.
The January 19, 2005 minutes were reviewed and approved as amended, Libby/Rob 3-0.
Warrant 31 and 32 and a manual treasurers warrant were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0. Rob Browne asked what the storms were YTD last year. The manager did not have the information at hand and would report at the next meeting.
The Police Report was distributed at the meeting, reviewed and approved, Libby/Rob 3-0. Town manager made a comment that Richard Phippen had broken his foot and had not been out patrolling for the month of January and was scheduled to return to work the week of February 7.
The status report was reviewed. The town manager indicated he was going to contact Jonathan Karush regarding the web site so that changes could be made by the town manager or we would create our own web site through gov office.com. The Floodplain Ordinance issue was deleted from the report.
Old Business: The town manager distributed a rapid renewal report that reflected those residents that filed their registration electronically with the state and also reflected the amount the town lost in agent fees and the MERC charges for filing electronically.
New Business: The annual Dog Warrant was circulated for signatures. There were approximately 120 residents that had not licensed their dogs. Selectmen signed the warrant, which would then be turned over to the ACO.
The town manager requested a meeting in executive session to discuss a personnel matter. Libby Mitchell made a motion to go into executive, "I move that the board enter executive session to discuss a personnel matter pursuant to 1 MRSA, Section 405, subsection 6(A)." Libby/Rob 3-0 at 7:58.
Mary Grow asked if there would be any decision from that meeting, and the town manager indicated there would not be. Executive session ended at 8:45. No decisions made.
There was a motion to adjourn the selectmen meeting at 8:45, Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
February 16, 2005
Libby Mitchell called the meeting to order at 7:05 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Mike Vashon, Mary Grow members of the budget committee: Rick Jose, Lauchlin Titus, Bill Whitley, Phil Haines, Jack Burke, Doug Phillips and Dick Phippen, School Board members; Lori Fowle, Miki Heikkila, Berry Bernier, Kevin Levasseur also Kevin Michaud, Principal of VCS, Gary Smith, Elaine Miller from School Union 52, Keel Hood, auditor and Jon VanBourg from the comprehensive committee.
The chairperson, Libby Mitchell elected to move the new business, meeting with the school board, budget committee and Keel Hood as the first item on the agenda. Keel indicated that the town and school are in good financial condition. Keel also explained the new GASB 34 requirements, although he did not agree with their usefulness to the town. In addition to this year financial statement is the MD&A (management discussion and analysis), which is prepared by the town manager and included as part of the financial statements. Keel suggested to the town and committees that the undesignated fund balance has increased to about $500,000 and is at a level that is comfortable but not excessive for a $7,000,000 combined town and school budget. The auditor discussed both the new statements and compared them to the previous years statement and indicated the difference and the amount of work that had to be done to complete the new statements.
Gary and Elaine gave a brief presentation regarding various changes in education and that Vassalboro would benefit financially by having just one school as compared to China have two school buildings.
Libby Mitchell also gave a brief presentation on how the preliminary computation of unit allocation to fund public schools could affect Vassalboro. The town manager discussed a preliminary schedule to begin the budgeting process and the town meeting would be either the end of May or in early June if there is a state referendum vote. Doug Phillips suggested that we start early and the date of March 22 and 24 was agreed upon to meet with the municipal officers and March 29 and 31st to meet with the school. There was no opposition to these dates.
Miki Heikkila and Barry Bernier asked if the town would entertain the notion of maintaining the school buses versus having Bellows in Winslow continue the work. The town manager indicated that one or two bays would be needed and a full time mechanic. The town manager indicated he would work with the road commissioner, Gene Field and both Miki and Barry of the school board to cost justify. In addition the town manager would contact Harvey Boatman at the state level for his input. Majority of the audience left after the above was discussed.
The February 2, 2005 minutes were reviewed and approved as amended, Rob/Libby 2-0.
Warrant 33 and 34 were reviewed and approved, Rob/Libby 2-0.
The Road Report was reviewed and approved, Rob/Libby 2-0. The town manager indicated we had received the new truck and was in service and appeared to be working well.
The status report was reviewed. The town manager would contact the commissioners to see what the hold up was on the signage on South Stanley Hill Road. On the Alewives Fishing Rights the town manager would contact Tom Squires to determine if the attorney generals office had made a determination on the town request.
Old Business: NONE
New Business: Other new business, Jon VanBourg invited the selectmen to the Comprehensive Committee meeting on March 9 at 6:30. Jon also indicated there was some discussion on changing the name of the committee to the Vassalboro Town Plan Committee.
There was a motion to adjourn the selectmen meeting at 9:05, Rob/Libby 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
March 2, 2005
Don Breton called the meeting to order at 7:04. In attendance were the following: Libby Mitchell, Rob Browne, George Gould, Mary Grow, Betsy Fitzgerald, Ken St.Peter and twenty students from Erskine Academy: Amanda St. Peter, Kelly Burns, Laurel Ferland, Justin Oxley, Amber Dow, Danielle Oxley, Emily Daigle, Cathy Barnes, Natalie Corbin, Kelly Emerson, Hayley O’Connor, Megan Belanger, Melissa Brown, Joe Brown, Dan Arnold, Tasha Kao, Amanda Grosso, Zach Walter, Dusty Soules, Micah Roach.
The February 16, 2005 minutes were reviewed and approved, Libby/Rob 3-0.
Warrant 35 and 36 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The Police Report was reviewed and approved, Libby/Rob 3-0.
The Financial Report was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. The town manager indicated that a work order had been issued for changing the speed limit sign and generally it would take up to three weeks to complete. There was a problem accessing the Web site and the town manager and the Web designer were working on the problem. There had also been a request to change the State Senator on the Web site. On the Alewives Fishing Rights the town manager had received word from DMR that there would not be any fishing rights this year, because the town needed to approve this in advance (no later than April 20) according to the attorney general. If brought to the annual meeting this year it would give us the rights for next year.
Old Business: The town manager gave an update on the meeting with the D.O.T. engineers, Adelphia, China Telephone and Kennebec Water District regarding the work needed prior to the contractor commencing and the implications of the two large KWD distribution lines near the construction site.
New Business: Betsy Fitzgerald reviewed the proposed changes to the Building Ordinance and indicated the Planning Board had reviewed and approved as submitted. The only change from the November edition was the suggestion that fees be established by the Selectmen upon the recommendation of the Planning Board, rather than set with the ordinance. This gives the town the flexibility of making fee changes without have town meeting approval. The selectmen will think over and make a decision at a later meeting. A public meeting would be needed before presenting to the towns people.
The town manager received a call from Paul Oxley, representing Hopeful Ministries in Winslow, regarding a list of seniors that could use some help in cleaning their properties this spring. The project could involve raking leaves, removing plastic from windows, some painting etc. In addition to the article in the newspaper, the town manager would consult with Elaine Crawford, of the VMA (Vassalboro Ministries Association) and Cindy Ferland of the Vassalboro Food Station to see if they had any residents in mind.
The town manager also gave a brief update on the sand and salt situation for the town of Vassalboro. The town would have to replace substantially more sand this year, which would also require more salt. Year to date we have used approximately two thirds of the salt budget and March had just begun.
The selectmen indicated they would be meeting on March 9, 2005 at the town office at 5:30 to begin the review of the Municipal Budget and then meet with the Comprehensive Committee.
There was no further business and a motion was made to adjourn the selectmen meeting at 7:54, Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
March 9, 2005
Don Breton called the meeting to order at 5:40 pm. In attendance were Rob Browne, Mike Vashon and Mary Grow. Libby Mitchell joined the meeting at approximately 6:00 p.m.
The purpose of the meeting was to review the municipal budget as prepared by the town manager. A copy was given to Mary Grow. There were questions on significant differences in various departments of the budgets. The town manager also indicated a few errors in the budget worksheet. There was no FICA for the Assessor, the recommendation for the town line should be for zero dollars and the percentages for the total budget on page 6 were incorrectly referring to a prior year versus the current year. These three items would be adjusted on the next draft. The selectmen reviewed the entire budget and would make recommendations at the next selectmen’s meeting. The town manager indicated that a draft needed to be mailed to the Budget Committee no later than March 18, 2005 for the March 22, 2005 meeting with the Budget Committee.
In addition, the selectmen asked if the town manager could inquire as to the cost for the town joining the YMCA in Waterville. The town manager also indicated that the mileage reimbursement should be increased from the current .32 cents and would inquire as to the current State, Federal and other local communities rates.
There was also a question as to how long Dick Partridge is willing to work since he retired from Winslow. The town manger would inquire.
There was no further business and a motion was made to adjourn the selectmen meeting at 8:45, Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
March 16, 2005
Don Breton called the meeting to order at 7:05 p.m. In attendance were the following: Libby Mitchell, Rob Browne, George Gould, Mary Grow, Bill Pulver, Steve Jones, Joann Austin and Ashley Williams.
The March 2 and March 9, 2005 minutes were reviewed and approved, Libby/Rob 3-0.
Warrant 37 and 38 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. The town manager indicated that a work order had been issued for changing the speed limit sign and it should be up by the next meeting. The Web designer has made the change to State Senator and now town manager owes Web designer a call. Alewives article will be on warrant.
Old Business: None
New Business: The town manager introduced Bill Pulver, the recreation director, and briefly discussed the old ball field on Main Street behind Marshall Roy. A map of the area and a deed description was distributed to the selectmen reflecting the acreage, right of way and assessed value. Bill Pulver indicated in the seven or eight years that he has been involved with the recreation department no one has approached him regarding the use of the main street field. It was stated that the area has limited parking and access (right-of-way) is between two homes. Bill indicated that currently there are approximately 140 students in the soccer program and approximately 180 in the baseball program. Bill indicated his preference of expanding the fields at the current location on the Bog Road, where the town currently owns 40 acres. The town manager indicated that Jeff Michaud has cleared an area for an additional ball field and soccer or all-purpose field. Bill has obtained estimates for completing the fields not including stump removal, road and parking area and the under drainage of both fields. Bill’s estimate is approximately $48,000.00. The town manager is working on estimates for road building, parking area and stump removal.
Libby made a motion to ask town meeting voters to authorize selling the former recreation field on Main Street. Libby/Rob 3:0.
The next item on the agenda was the former town office land on the corner of Cross Hill Road and Quaker Lane. That is a very small parcel and Steve Jones has an interest to identify access to his business, Field Stone Gardens on Quaker Lane. The parcel is too small to build on and does not serve any use for the town. Libby made a motion to seek approval from town meeting voters to sell the parcel. Libby/Rob 3:0
The town manager gave a brief update on his visit to the Waterville YMCA/Boys/Girls Club at the Alfond Center. The meeting with Ken Walsh included a tour of the facility and a brief overview of all the functions that take place at the facility. Ken indicated he had a conversation with Elaine Miller about the possibility of busing Vassalboro students to the facility. The town manager was waiting for Ken to obtain info on the number of Vassalboro students currently using the facility and would report back at another meeting.
The selectmen took a two-minute break and then continued with the municipal budget review. Joann Austin a China selectperson and a director for the Town Line gave a brief presentation on the Town Lines request for $1,000 from the town of Vassalboro. The town manager indicated since the petition had the required 20 signatures the article would appear in this years warrant.
At 8:40 the selectmen and the town manager continued their review of the municipal budget. The two major items of discussion was focused on the code enforcement officer and the assessor. At the end of the meeting the selectmen recommended two reductions from the town managers request. The Library budget was reduced $343.00 in the librarian salary to coincide with a 2-½ % increase and the code enforcement officer’s salary was recommended at a level of $19,430.
The next selectmen’s meeting was scheduled for March 30, 2005 and Libby indicated she would be attending the China annual town meeting. The town manager also expressed an interest in attending, therefore the chairperson, Don Breton suggested the meeting begin at 6:00 p.m. All agreed with the time.
There was no further business and a motion was made to adjourn the selectmen meeting at 10:52 p.m. Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
March 30, 2005
Don Breton called the meeting to order at 6:04 p.m. In attendance were the following: Rob Browne, Mike Vashon, Kathy Lees and son Kevin Lees.
The March 16, 2005 minutes were reviewed and approved, Rob/Don 2-0.
Warrant 39 and 40 were reviewed and approved, Rob/Don 2-0.
The Road Report was reviewed and approved, Rob/Don 2-0.
The status report was reviewed. The town manager indicated that the work order had been issued although the sign had not been changed. Alewives article will be on warrant. No other changes.
Old Business: The town manager gave a brief update on the number of Vassalboro youths currently utilizing the Alfond Center for various activities. The number was 233. Ken Walsh was working with Elaine Miller on possible busing of students to increase enrollment.
New Business: The town manager introduced Kathy and her son Kevin Lees. Kevin indicated he was working on an eagle scout badge and was looking for a project and asked if he could do some work on the town owned property abutting the East Vassalboro boat landing. The project would involve replacing the small walking bridge that connects the Historical Society land with that of the town. It is currently dilapidated and he was considering building some picnic tables. Kevin also mentioned two other items the fence in from of the Historical Society and the swing set. I suggested that he contact Kent London for the fence and Kevin was going to investigate the swing set further before embarking on the project. Kevin would keep the town manager informed as to his decision and progress.
Don indicated that he would not be present for the scheduled meeting on April 13 and suggested moving it to April 14. Rob had no objections and the town manager would check with Libby Mitchell.
There was no further business and a motion was made to adjourn the selectmen meeting at 6:45 p.m. Rob/Don 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
April 14, 2005
Don Breton called the meeting to order at 6:12 p.m. In attendance were the following: Libby Mitchell, Mike Vashon, Mary Grow, and Vinnie Cerasuolo.
The March 30, 2005 minutes were reviewed and approved, Libby/Don 2-0.
Warrant 41 and 42 were reviewed and approved, Libby/Don 2-0.
The chairman recognized Vinnie Cerasuolo from the Emergency Management Agency. Vinnie gave a brief description of the Hazard Mitigation Plan that was developed by all cities and town in Kennebec County. The purpose of the Plan, as required by FEMA, is to assess the County’s risk to likely disasters, inventory critical infrastructure and develop goals and strategies to lessen the impacts of a potential disaster. Vinnie also indicated that Kennebec County was added to an emergency snow declaration for February and that a meeting would be held next Tuesday for possible reimbursement for towns. The town manager indicated he would be present for that meeting. Vinnie also thank Don Breton for reviewing the plan in great detail and the errors that were found and those that Vinnie found have been incorporated into the plan. With that said, Libby Mitchell made a motion to accept the 2005 Hazard Mitigation Plan, vote was Libby/Don 2-0. Vinnie handed the signature sheets and both selectmen signed.
The Road Report was reviewed and approved, Libby/Don 2-0.
The status report was reviewed. The town manager indicated the 30 mph sign has been posted on the So. Stanley Hill Road. No update on the Web site, although the town manager was asked if he could attempt to document the web site on a handout for the town meeting. Alewives article will be on town warrant. Web site will be the only item on the status report for the next meeting.
Police Report was reviewed and approved, Libby/Don 2-0.
Financial Report was reviewed and approved, Libby/Don 2-0.
Old Business: NONE
New Business: The town manager handed the selectmen a copy of the three bids that were received for paving five town roads. The town manager also indicated that Pike Industries was the overall low bidder and that he complies with state specifications as requested in the bid letter. A motion was made to accept the low bid of Pike industries for $145,459.32, Libby/Don 2-0.
There was no further business and a motion was made to adjourn the selectmen meeting at 6:55 p.m. Libby/Don 2-0. The selectmen then joined the budget committee and the school board for their meeting at 7:00 p.m. at the same location, the town office. The budget committee meeting adjourned at approximately 11:00 p.m.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
April 26, 2005
Don Breton called the meeting to order at 7:01 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Mike Vashon, Mary Grow, Liz Wiltshire and Richard Phippen.
The April 14, 2005 minutes were reviewed and approved, Libby/Don 2-0.
Warrant 43 and 44 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. No update
Old Business: The town manager gave a brief update on the requested participation with the Alfond Center. A conversation with the business manager for school union 52 indicated there were no monies in the proposed 2005-2006 budget for additional busing of students to the Alfond Center, therefore the idea of funding the cost of students going to the center was going nowhere in this upcoming year. There are currently 233 Vassalboro students enrolled at the center and no one has indicated any hardships in the current $15.00 per year cost.
The other item was employees currently the town has dual comprehensive coverage, indemnity and POS for its employees. The indemnity is more expensive and has not been elected by any employee and MMA has suggested that we discontinue the offering at this time. Selectmen agreed and signed the letter to MMA.
New Business: A draft of the Warrant was distributed and discussed. A couple of suggested changes were incorporated in the Warrant. The town manager also indicated that MMA was reviewing a few of the articles and would possibly make some cosmetic changes.
A brief discussion ensued on the Floodplain Management Ordinance for the town meeting. There are two articles in the warrant for the voters to approve. The town manager would have the resolution completed and available for the voters to review at the town meeting. Copies of the ordinance would be available at the town office for review prior to the public hearing, scheduled for May 25, 2005
There was no further business and a motion was made to adjourn the selectmen meeting at 8:00 p.m. Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
May 11, 2005
Don Breton called the meeting to order at 7:03 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Mike Vashon, Mary Grow, and Bill Browne. Arriving late was Jim Heckman.
The April 26, 2005 minutes were reviewed and approved, Libby/Rob 3-0.
Warrant 45 and 46 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The Police Report was reviewed and approved, Libby/Rob 3-0.
The Financial Report was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. No update
Old Business: The town manager indicated that the town’s attorney, Al Stevens was working on preparing two deeds for the acceptance of the properties in the Riva Ridge Subdivision.
New Business: The town manager received a request from Nick’s and Lenora’s (bar at the former Grandview Motel) to hold two functions on the property as defined on their sketch, as they have done for several years. The dates of the functions are June 25th and September 10, 2005. Libby made a motion to accept their request for an extension of premises as requested, Libby/Rob 3-0.
Don Breton asked if the town manager would make available a copy of the summary of changes for the building ordinance as well as a copy of the revised building ordinance by early next week.
A request was also made for a copy of the worksheet that is used to determine the minimum and maximum mill rate that a Vassalboro can assess. The town manager indicated it would be available.
The town manager was asked to invite Betsy Fitzgerald and the planning board to the next selectmen’s meeting when the public hearings would discuss the revised building ordinance and a floodplain management ordinance.
A draft of the town report was discussed and a few changes were incorporated. Many changes had been included after the draft was distributed during the prior week.
It was also request that the town manager prepare a one-page explanation of the difference between the quarterly reviews that are currently being done by RJD and a revaluation for the annual town meeting.
There was no further business and a motion was made to adjourn the selectmen meeting at 8:12 p.m. Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
May 25, 2005
Don Breton called the meeting to order at 7:02 p.m. In attendance were the following: Libby Mitchell, Rob Browne, Mike Vashon, Mary Grow, Jim Heckman, Bill Branch, Sue Vashon, Rick Denico, Betsy Fitzgerald, George Gould and three Erskine Students: Stacy Boudreau, Kelly Emersen, and Danielle Oxley.
The first item on the agenda was the Public Hearing on the Flood Plain Management Ordinance. The town manager indicated that the format was standard and the only change that could be made was the application fee. The selectmen had five choices and the recommendation was: allowing the selectmen to annually establish a fee.
The second item on the agenda was the Public Hearing on the Building Ordinance. The first change to the ordinance was: all building permits shall be void unless work there under is commenced and at least 30% of the estimated total cost of the building, including exterior siding is complete within 1year from date of approval. This generated some discussion between two residents, Rick Denico and William Branch. They both thought the one-year period was two short. One suggested two years and the other five years. The other change in the building ordinance that generated some discussion was the authorization of the code officer or assistant to enter buildings under construction to inspect them. Rick Denico made a comment that the owner or contractor should know the code officer was coming as a safety matter. The CEO indicated that she generally makes arrangements before going on the property, although she offered to add, "with proper notification" to the paragraph. It was pointed out that the requirement for identifying numbers of at least 4 inches was a safety factor. There was no objection. Rick Denico also questioned why we would vote on the Building Ordinance so soon after the November secret ballot where it was defeated and presenting this to the town meeting where fewer residents generally attend. The town manager indicated that last fall many residents did not know what they were voting for, since there was no advance notice or material available to distinguish the changes. The town should have better informed the voters. At the town meeting residents would have a chance to discuss the changes in public as they do with the warrant. The public hearings adjourned at 7:53 pm.
The selectmen made a recommendation to change the wording in the Floodplain Management Ordinance for the fees to read: fee as established by the Board of Selectmen annually. Libby/Rob, 3-0
The selectmen also made a few changes to the Building Ordinance, one was extending the time from one year to two years for the siding on the building another was the wording "with proper notification" on the right of entry. The last change was the Application paragraph, last three sentences were deleted and the remainder was combined with the section on Permits required. Libby/Rob, 3-0.
The May 11, 2005 minutes were reviewed and approved, Libby/Rob 3-0.
Warrant 47 and 48 were reviewed and approved, Libby/Rob 3-0.
The Road Report was reviewed and approved, Libby/Rob 3-0.
The status report was reviewed. Update web site for town meeting and ordinances.
Old Business: The selectmen reviewed the Warrant for the town meeting and it was circulated for signatures. Town manager indicated it would be posted with copies of the ordinances.
New Business: Rick Denico was recognized and indicated the town report was not detailed as the 1969 annual report. It was suggested that the town consider more information for future reports. The town manger indicated he had not received any criticism and kept the information as has been done for the past 30 plus years. The town manger would consider the request and look to see what the additional cost would be.
The selectmen asked if Jan Hogendorn had been contacted for moderating the town meeting. The town manager indicated Jan was available and would reconfirm the availability for the town meeting.
Don Breton asked if the tires had been removed on the other side of the fence at the Nichols cemetery? Town manager indicated the road commissioner was notified, although he was unaware of the progress.
The selectmen requested that the town meeting and the floodplain and building ordinances be included on the web site. Town manager would make the request of the web designer.
The town manager received a request from the U.S. Department of Agriculture-Rural Development to assist a Vassalboro Resident who has no septic system, with the payment processing. The town could use the CDBG account at the credit union with the selectmen’s permission, and then submit the invoices to the Dept of Agriculture-Rural Development for reimbursement. Rural Development would review and approve all the invoices, which then would be paid by the town and the town would then submit the request for reimbursement. This shortens the process and the resident could use local contractors that may not be on the Dept of Agriculture list. The town manager would make sure the Dept of Agriculture would reimburse the town before any funds were dispersed. The selectmen agreed to the use of the account and voted, Libby/Rob 3-0.
The town manager indicated that June 30 was the fiscal year end and a meeting on the 29th of June would allow the town to process more payables. The selectmen agreed with moving the meeting from the 22nd to the 29th.
There was no further business and a motion was made to adjourn the selectmen meeting at 8:48 p.m. Libby/Rob 3-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen
Minutes of the Meeting
June 8, 2005
Don Breton called the meeting to order at 7:00 p.m. In attendance were the following: Rob Browne, Mike Vashon, Mary Grow, Jim Heckman, George Gould, Cathy St.Pierre, Emily Daigle and Jaron Boivin.
The May 11, 2005 minutes were reviewed and approved, Rob/Don 2-0.
Warrant 49 and 50 were reviewed and approved, Rob/Don 2-0.
The Road Report was reviewed and approved, Rob/Don 2-0.
The Financial Report was reviewed and approved, Rob/Don 2-0.
The status report was reviewed.
Old Business: NONE
New Business: The town manager circulated a draft of three proposals for changing the town office hours. This was for discussion only and would be brought up again at the town meeting for further input. The town manager indicated in the time he has been manager many residents had expressed that it would be more convenient if the town office were open before 8 am and after 5pm.
The three proposals were:
1. 7am to 6pm Monday thru Thursday and closed on Friday.
7am to 7pm Monday and Wednesday, 7am to 5pm Tuesday and Thursday and closed Friday.
8am to 6pm Monday thru Thursday and Friday 8am to noon.
Cathy St.Pierre, a town employee, made a comment that the office staff preferred option 1. Another resident, Jim Heckman indicated we should try staying open two evenings a week to see how that would work. One selectmen indicated he did not like the idea of closing on Friday’s.
The other item the town manager brought up was abatement of personal property and real estate taxes.
The selectmen reviewed both list and agreed with the comments the town manager had indicated on the memos. There was a motion by Rob/Don, 2-0 to accept the recommendations of the town manager for abatements.
There was no further business and a motion was made to adjourn the selectmen meeting at 8:13 p.m. Rob/Don 2-0.
Attest: ______________________________
Michael A. Vashon
Board of Selectmen/Budget Committee
Minutes of the Meeting
June 29, 2005
Don Breton called the meeting to order at 7:00 p.m. In attendance were the following: Rob Browne, Mike Vashon, Mary Grow, Cathy St.Pierre, Cindy McCann, Holly Weidner, Budget Committee members: Bill Browne, Bill Whitley, Dick Phippen, Doug Phillips, John Burke and Lauchlin Titus.
The first order of business was the election of a chairperson for the ensuing year, motion by Rob/Don
2-0 to elect Elizabeth "Libby" Mitchell as the chair.
The first order of business, taken out of order, was the transfer of funds in the municipal budget. The town manager handed out to the Budget Committee and the selectmen, also interested residents, a report reflecting the transfer needed to balance the individual budgets as authorized by Article 28 of the town warrant. Two accounts were over spent, the public safety account, because of additional work by the animal control officer and the Assessment account, because the budget had split the account ½ in Administration and the other in Assessing when Kelly Karter was Assessor and town clerk, while the current Assessor is drawn entirely out of the Assessment account. The town manager indicated that the Municipal budget would return approximately $52,000, after the transfers to the surplus account as a result of the fiscal year, subject to the audit this fall. The town manger also indicated receipt of three signatures approving the transfers from three budget committee members that could not attend the meeting this evening. The budget committee was polled and all six members in attendance voted in the affirmative for the transfers. The selectmen also voted in the affirmative for the transfer Don/Rob 3-0.
The June 8, 2005 minutes were reviewed and approved, Don/Rob 3-0.
Warrant 53 was reviewed and approved, Don/Rob 3-0.
The Road Report was reviewed and approved, Don/Rob 3-0.
Old Business: Discussion of office hours: The three proposals presented earlier were:
1. 7am to 6pm Monday thru Thursday and closed on Friday.
7am to 7pm Monday and Wednesday, 7am to 5pm Tuesday and Thursday and closed Friday.
8am to 6pm Monday thru Thursday and Friday 8am to noon.
There was discussion between office staff, selectmen and interested residents as to the pros and cons of various hours. The selectmen asked for input from office staff and both Cindy and Cathy responded. Saturday hours were out as far as the staff was concerned. The selectmen were not in favor of closing all day Friday. The town manager indicated that we were only trying to accommodate the residents that indicated 8 to 5 was difficult when most residents work 8 to 5. After 20 to 30 minute discussion Don Breton made a motion for Monday and Wednesday 8 to 5 and Tuesday and Thursday 8 to 6:30 (with staff working to 7) and Friday 8 to noon. The new office hours will begin on August 1, 2005. The motion passed Don/Rob 3-0.
New Business: The town manger has distributed a copy of the new tax bill on 8 ½ x 11, and indicated the new tax bill would be on 8 ½ x 14 copies of such to be made available at the next meeting. Copy of the envelope would be requested for review. Comment made this 8 ½ x 11 copy was difficult to read because it had been reduced.
The town manager indicated Kevin Bernatchez, who is an auctioneer, had approached him, regarding the sale of the old ball field on Main Street and offered his services and the services of a realty company and the buyers of the property would pay all commissions (buyers premium). This would maximize the return for the town. This would be advertised by the realty company and would be a public auction. More information to be made available at a later date.
Town manger indicated that more information on Adelphia would be made available for the next meeting.
Landfill to be added to the status report for an update. Fees for TV’s and computer monitors to be added to the status report for further discussion. The cost for the town exceed over $2,000 for a collection of approximately 6 to 8 weeks.
Recycling to be updated at a future meeting.
There was no further business and a motion was made to adjourn the selectmen meeting at 8:30 p.m. Don/Rob 3-0.
Attest: ______________________________
Michael A. Vashon